GJ25017 Grounds Maintenance Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000823694-2026-06-23T00:00:00Z",
    "date": "2026-06-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000823694",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-112",
            "name": "NHS Golden Jubilee",
            "identifier": {
                "legalName": "NHS Golden Jubilee"
            },
            "address": {
                "streetAddress": "Golden Jubliee National Hospital Beardmore Street, Agamemnon Street",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "email": "gjnh.commercial@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515000",
                "faxNumber": "+44 1419515761",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-113",
            "name": "Dumbarton Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dumbarton Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Church Street",
                "locality": "Dumbarton",
                "postalCode": "G82 1QR"
            },
            "contactPoint": {
                "email": "dumbarton@scotcourts.gov.uk",
                "telephone": "+44 1389763266",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-9",
            "name": "NHS Golden Jubilee",
            "identifier": {
                "legalName": "NHS Golden Jubilee"
            },
            "address": {
                "streetAddress": "Golden Jubliee National Hospital Beardmore Street, Agamemnon Street",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "email": "gjnh.commercial@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515000",
                "faxNumber": "+44 1419515761",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-39",
            "name": "NHS Golden Jubilee",
            "identifier": {
                "legalName": "NHS Golden Jubilee"
            },
            "address": {
                "streetAddress": "Golden Jubliee National Hospital Beardmore Street, Agamemnon Street",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 4DY"
            },
            "contactPoint": {
                "email": "gjnh.commercial@gjnh.scot.nhs.uk",
                "telephone": "+44 1419515000",
                "faxNumber": "+44 1419515761",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.nhsgoldenjubilee.co.uk/home/"
            }
        },
        {
            "id": "org-40",
            "name": "Ramora Limited",
            "identifier": {
                "legalName": "Ramora Limited"
            },
            "address": {
                "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone",
                "locality": "Lichfield",
                "region": "UKM8",
                "postalCode": "WS14 0ED"
            },
            "contactPoint": {
                "telephone": "+44 8448002428"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-41",
            "name": "Dumbarton Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dumbarton Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Church Street",
                "locality": "Dumbarton",
                "postalCode": "G82 1QR"
            },
            "contactPoint": {
                "email": "dumbarton@scotcourts.gov.uk",
                "telephone": "+44 1389763266",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Golden Jubilee",
        "id": "org-39"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000823694",
        "title": "GJ25017 Grounds Maintenance Service",
        "description": "The NHS Golden Jubilee requires a comprehensive grounds maintenance service including provision for winter services that include salting and snow clearing. The Contractor will be required to provide key services including planned, routine, unplanned reactive works and emergency call outs for grounds maintenance, horticultural duties and winter duties.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "NHS Golden Jubilee, Beardmore Street, Clydebank, G81 4HX"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-03-17T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-03-18T09:00:00Z"
        },
        "documents": [
            {
                "id": "FEB549584",
                "documentType": "contractNotice",
                "title": "GJ25017 Grounds Maintenance Service",
                "description": "The NHS Golden Jubilee requires a comprehensive grounds maintenance service including provision for winter services that include salting and snow clearing. The Contractor will be required to provide key services including planned, routine, unplanned reactive works and emergency call outs for grounds maintenance, horticultural duties and winter duties.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549584",
                "format": "text/html"
            },
            {
                "id": "FEB549584-1",
                "title": "1. Invitation to Tender (ITT)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=1",
                "datePublished": "2026-02-16T09:05:50Z",
                "dateModified": "2026-02-16T09:05:50Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB549584-2",
                "title": "2. NHSGJ Terms and Conditions of Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=2",
                "datePublished": "2026-02-16T09:05:51Z",
                "dateModified": "2026-02-16T09:05:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-3",
                "title": "3. Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=3",
                "datePublished": "2026-02-16T09:05:51Z",
                "dateModified": "2026-02-16T09:05:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-4",
                "title": "4. Appendix A GJNH Site Plan 2026",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=4",
                "datePublished": "2026-02-16T09:05:51Z",
                "dateModified": "2026-02-16T09:05:51Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB549584-5",
                "title": "5. Appendix B Grounds Maintenance Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=5",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB549584-6",
                "title": "6. Appendix C Winter Treatment Matrix Guide",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=6",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-7",
                "title": "7. Appendix D Key Performance Indicators",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=7",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-8",
                "title": "8. Quality Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=8",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-9",
                "title": "9. Commercial Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=9",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-03-05T15:59:48Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB549584-10",
                "title": "10. Rules for Contractors Appendix 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=10",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/msword"
            },
            {
                "id": "FEB549584-11",
                "title": "11. SPD Q4C1.2 Template",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=11",
                "datePublished": "2026-02-16T09:05:52Z",
                "dateModified": "2026-02-16T09:05:52Z",
                "format": "application/msword"
            },
            {
                "id": "FEB549584-12",
                "title": "ITT in word document format",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=12",
                "datePublished": "2026-02-26T16:09:27Z",
                "dateModified": "2026-02-26T16:09:27Z",
                "format": "application/msword"
            },
            {
                "id": "FEB549584-13",
                "title": "Self-assessment checklist",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=13",
                "datePublished": "2026-02-26T16:11:55Z",
                "dateModified": "2026-02-26T16:11:55Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB549584-14",
                "title": "Additional Terms",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=14",
                "datePublished": "2026-02-26T16:13:33Z",
                "dateModified": "2026-02-26T16:13:33Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549584-15",
                "title": "5. Appendix B Grounds Maintenance Schedule (PDF for Sign off)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=15",
                "datePublished": "2026-03-05T15:19:35Z",
                "dateModified": "2026-03-05T15:19:35Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB549584-16",
                "title": "9. Commercial Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=16",
                "datePublished": "2026-03-05T15:59:48Z",
                "dateModified": "2026-03-06T12:36:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB549584-17",
                "title": "9. Commercial Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=17",
                "datePublished": "2026-03-06T12:36:08Z",
                "dateModified": "2026-03-06T12:36:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB549584-18",
                "title": "Questions and Answers for 03/03/2026 10:17am and 10:18am",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549584&idx=18",
                "datePublished": "2026-03-06T12:43:59Z",
                "dateModified": "2026-03-06T12:43:59Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN558572",
                "documentType": "awardNotice",
                "title": "GJ25017 Grounds Maintenance Service",
                "description": "The NHS Golden Jubilee requires a comprehensive grounds maintenance service including provision for winter services that include salting and snow clearing. The Contractor will be required to provide key services including planned, routine, unplanned reactive works and emergency call outs for grounds maintenance, horticultural duties and winter duties.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558572",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The NHS Golden Jubilee requires a comprehensive grounds maintenance service including provision for winter services that include salting and snow clearing. The Contractor will be required to provide key services including planned, routine, unplanned reactive works and emergency call outs for grounds maintenance, horticultural duties and winter duties. The service will be delivered within the NHS Golden Jubilee site, which occupies an area of sixteen hectares. The site includes soft landscaped areas, hard landscaping including 1000 car parking spaces (tar macadam and block paving), footpaths and courtyards (block paving), service yards (concrete) and roadways (tar macadam & block paving). There are small planted beds adjacent to the entrances to the hospital and hotel that will require a more in-depth maintenance. The Contract is expected to commence on 1st April 2026, for an initial duration of 24 months, plus 2 x 12 month optional extension periods, to be taken at the Boards discretion.. Bidders must note that a Mandatory Site Visit will take place at NHS Golden Jubilee site on Monday 23rd February 2026 at 10:00am - please see Specification document for further details.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "description": "60"
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "description": "60"
                        }
                    ]
                },
                "options": {
                    "description": "The Board reserve the right to purchase any additional, associated services from the awarded supplier throughout the duration of the contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month optional extensions"
                }
            }
        ],
        "bidOpening": {
            "date": "2026-03-18T09:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "SPD Q4A1b - Enrolment in a trade register. Economic operators are required to advise of any enrolment in a relevant trade register."
                },
                {
                    "type": "economic",
                    "description": "SPD Q4B1a: Economic operators are required to state turnover for the last one (1) financial years. Mandatory criteria: Turnover for each year stated must be at least 1 times the estimated contract value. Evidence: Copies of audited accounts or equivalent for the number of years stated. SPD Q4B5b: Economic operators are required to confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of Employer's (Compulsory) Liability Insurance cover indicated GBP 5M. SPD 4B5c: Economic operators are required to confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of Public Liability Insurance cover indicated GBP 10M. SPD Q4B6: Economic operators are required to provide Current Ratio (Liquidity Ratio) Total current assets divided by total current liabilities and confirm the acceptable range of >0.99. Economic operators are required to provide Net Profit Margin of the Company (net profits divided by revenue x100) and confirm the acceptable range of >0 (i.e. positive) or higher."
                },
                {
                    "type": "technical",
                    "description": "SPD Q4C1.2: Using the '11. SPD Q4C1.2 Template' document provided. Bidders must provide a minimum of two (2) examples that demonstrate they have the relevant experience to deliver the services described in the Public Contracts Scotland Notice and Specification. Examples must be from within the last three (3) years. In addition, please submit references for each example used. SPD 4C10: Economic operators must specify the proportion of the contract that they intend to subcontract within the Mandatory Requirements table provided. Where the economic operator is relying on other parties to deliver this contract this must be declared within the Single Procurement Document (SPD). For example as part of a consortium or is using a sub-contractor, a separate SPD response will be required from each party being relied on. These parties should complete the exclusion criteria section of the SPD and whichever selection questions, the main economic operator is relying on them for. This must include evidence and completion of any requested documents against each section. If the economic operator is using a sub-contractor but not relying on them to meet the selection criteria, each sub-contractor should complete an SPD response. In this instance, they will only need to complete the exclusion criteria. The responses will be evaluated alongside the main economic operator SPD response. Where a party fails on exclusion criteria, the main economic operator must replace them. By sub-contracting, the main economic operator assumes full responsibility for any work conducted by the subcontractor as part of this contract and must ensure that the said sub-contractor(s) adhere to all contractual requirements within the Tender documentation. Where the successful contractor has not relied on other parties to deliver this contract but due to unforeseen circumstance there is a future need to, then the Board will require a written notice for approval. Proposed subcontractors will be required to follow this same process as mentioned above to be deemed suitable."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-9",
                "description": "to allow more time",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2026-03-17T17:00:00Z"
                        },
                        "newValue": {
                            "date": "2026-03-20T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2026-03-18T09:00:00Z"
                        },
                        "newValue": {
                            "date": "2026-03-20T12:30:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Bidders must note that a Mandatory Site Visit will take place at NHS Golden Jubilee site on Monday 23rd February 2026 at 10:00am - please see Specification document for further details. (SC Ref:835415)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823694"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823694"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823694"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000823694-1",
            "suppliers": [
                {
                    "id": "org-40",
                    "name": "Ramora Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000823694-1",
            "awardID": "ocds-r6ebe6-0000823694-1",
            "status": "active",
            "value": {
                "amount": 60371,
                "currency": "GBP"
            },
            "dateSigned": "2026-05-22T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2026/S 000-013681"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "71",
                "measure": "bids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "72",
                "measure": "smeBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "73",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "74",
                "measure": "foreignBidsFromNonEU",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "75",
                "measure": "electronicBids",
                "value": 9,
                "relatedLot": "1"
            }
        ]
    }
}