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Prior Information Notice - Winter Maintenance Programme

Hillcrest

This public procurement record has 1 release in its history.

Planning

30 Jul 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Hillcrest Homes is planning a winter maintenance services contract for its offices and staffed properties. The work will involve regular external gritting during the winter period, carried out in line with the Met Office OpenSite forecasting system, with further assistance for gritting and snow clearing during exceptional winter conditions. The service will cover Hillcrest’s area of operations across Dundee, Edinburgh, Angus, Fife and Perthshire; detailed locations will be provided in the tender documents. This is a housing and community amenities procurement, classified under CPV 90620000 for snow-clearing services. Hillcrest, based in Dundee, is the buying organisation and a central purchasing body. The requirement is for a contractor able to provide both planned and responsive winter maintenance across multiple property locations.

This procurement is at the planning stage and is a Prior Information Notice setting out Hillcrest’s intention to issue a winter maintenance tender. It is not an invitation to tender. Hillcrest expects the tender documents to become available in early September 2026, with a future notice date of 7 September 2026. The planned contract is structured as one lot and is for services. The procurement is covered by the Government Procurement Agreement. The buyer has not stated an estimated contract value, contract duration, award criteria or a procurement method in this planning notice. Suppliers should treat the published timing as indicative: the substantive tender documents will set out the final requirements, procedure, evaluation basis, contract period and any submission arrangements.

The requirement should suit an experienced winter maintenance contractor with sufficient staff, vehicles, equipment and operational cover to service properties across Dundee, Edinburgh, Angus, Fife and Perthshire. Relevant capability includes regular external gritting, monitoring weather forecasts through the Met Office OpenSite system, and mobilising additional resources for snow clearing and extra gritting during severe conditions. Contractors with established winter response planning, reliable local or regional logistics and the capacity to coordinate work across offices and staffed housing properties will be well placed when the tender reaches the market. The notice does not identify specific accreditations or qualifications, so businesses should focus on demonstrating practical winter-services experience, dependable resourcing, geographic coverage and the ability to respond promptly to exceptional weather.

How relevant is this notice?

Notice Information

Notice Title

Prior Information Notice - Winter Maintenance Programme

Notice Description

Winter Maintenance

Lot Information

Lot 1

Hillcrest Homes will shortly be issuing a Winter Maintenance Tender. We are looking for an experienced and suitably resourced contractor to tender for this contract. The anticipate the tender documents will be available on PCS early in September. This contract will involve regular external gritting at our office areas and our staffed properties throughout our area of operations (Dundee, Edinburgh, Angus, Fife and Perthshire) during the winter period and in accordance with the MetOffice Opensite forecasting system. Further location details will be supplied in the tender documents. The successful contractor will be required to provide assistance with additional gritting and snow clearing during exceptional winter conditions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838875
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561259
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

44113910 - Winter-maintenance materials

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
7 Sep 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hillcrest
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD2 1EG
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM Scotland
Local Authority
Dundee City
Electoral Ward
Lochee
Westminster Constituency
Dundee Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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