Award

Multifunctional Devices, Managed Print and Content Services and Records and Information Management

CROWN COMMERCIAL SERVICE

This public procurement record has 1 release in its history.

Award

15 Mar 2017 at 12:13

Award Notice
Summary of the contracting process

The Crown Commercial Service is conducting a procurement process for the contract titled "Multifunctional Devices, Managed Print and Content Services and Records and Information Management," aimed at delivering comprehensive Records Information Management Services. This tender falls under the services category, specifically involving document management systems, and includes an open procedure procurement method. The contract spans from 24 December 2016 to 26 October 2020, with an associated budget of £190 million. The submission period for tenders ended on 5 September 2016.

This tender presents significant opportunities for businesses involved in document and records management services, including those specialising in off-site storage, secure shredding, and electronic data management. Companies well-suited for participation should be capable of providing comprehensive records management solutions, aligning with the Government's digital transformation initiatives. Small and medium enterprises (SMEs) are particularly encouraged to engage, as this tender framework promotes inclusivity and aims to support diverse suppliers in the sector.

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Notice Information

Notice Title

Multifunctional Devices, Managed Print and Content Services and Records and Information Management

Notice Description

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: - Off-Site Records Information Management Service (full end to end service); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c0d016b8-bed1-4a89-b74f-a25ceb42a55f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48311100 - Document management system

48613000 - Electronic data management (EDM)

63121000 - Storage and retrieval services

64216200 - Electronic information services

72212311 - Document management software development services

72512000 - Document management services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

92512000 - Archive services

Notice Value(s)

Tender Value
£190,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
£190,000,000 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
15 Mar 20178 years ago
Submission Deadline
5 Sep 2016Expired
Future Notice Date
Not specified
Award Date
23 Dec 20169 years ago
Contract Period
24 Dec 2016 - 26 Oct 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN COMMERCIAL SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified
Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Supplier Information

Number of Suppliers
1
Supplier Name

PLEASE REFER TO ATTACHED LIST OF SUCCESSFUL SUPPLIER'S

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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