Award

Town Christmas Lighting Contract arrangements

DROITWICH SPA TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

07 Aug 2024 at 12:00

Award Notice
Tender

30 Mar 2023 at 10:08

Tender Notice
Summary of the contracting process

The procurement process for the "Town Christmas Lighting Contract arrangements" is being overseen by Droitwich Spa Town Council, located in Worcestershire, England. This tender falls under the "Electrical machinery, apparatus, equipment and consumables; lighting" industry category. The project involves renewal options for the town's Christmas lighting display for either three or five years, starting from 1st November 2023 and ending on 10th January 2029. The process is currently in the award stage, with the contract awarded to Festive Lighting Company Ltd for a value of £138,883.18. Key details include the requirement for lighting infrastructure, off-site storage, installation, takedown, maintenance, and general support during each festive period. Bidders had until 22nd May 2023 to submit their proposals.

This tender presents significant opportunities for businesses, especially SMEs, specialising in festive lighting solutions, electrical equipment, and associated services. The contract offers substantial value and a long-term engagement that ensures steady work and revenue. Companies with experience in large-scale lighting displays, robust logistical capabilities for storage and installation, and excellent maintenance support would be well-suited to compete for such opportunities. Additionally, given the comprehensive nature of the services required, businesses can leverage their skills to maximise the value of the contract and establish a solid partnership with the local town council.

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Notice Information

Notice Title

Town Christmas Lighting Contract arrangements

Notice Description

Renewal options presented for Town Christmas Lighting display arrangements following the expiry of the previous fixed five year contract term as at New Year 2023. Interest for suitable options of 3 and 5 years will be considered. Previous contract arrangements have been over either term and included the hire - in provision of all the lighting infrastructure (display lighting , motifs, filters, all cabling, transformers and connectors), off site storage, installation /take down, maintenance & call outs and general support for each years Festive Lighting period. The arrangements generally run from a supported Town Christmas Lights Switch On Event held on the last Saturday of November annually and illuminations carry on until around 4th January. The existing layout has included the central town area comprising High Street , Gurneys Lane , Salt Barrow Market , St Andrews Rd , Victoria Square and part of Ombersley Street. Central attractions include two Christmas trees located on the High Street and Victoria Square, building frontages at St Richards House and Victoria Square and some projected filters (St Richards House and Victoria Square) It is anticipated that the previous Service Provider and at least one other provider who have expressed interest will submit proposals for procurement consideration by the Town Council . Through Contracts Finder this notice is posted in order to conform with procurement transparency and invite wider general interest . Any interest should be expressed through first contact with the Town Council Office (01905 774258) for any further information required. It is expected that the procurement process for final consideration by Council will proceed through June and July 2023 for the reason of the Local Elections scheduled for 4th May 2023 and the start of the newly Elected Administration thereafter

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-01fff84c-3567-48c7-b2ce-2dbf441dce41
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/829f3dea-ed95-47e5-8161-ffe3e6bbba49
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

Notice Value(s)

Tender Value
£135,000 £100K-£500K
Lots Value
Not specified
Awards Value
£138,883 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20241 years ago
Submission Deadline
22 May 2023Expired
Future Notice Date
Not specified
Award Date
6 Aug 20232 years ago
Contract Period
1 Nov 2023 - 10 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DROITWICH SPA TOWN COUNCIL
Contact Name
Mark Keld
Contact Email
mark.keld@droitwichspa.gov.uk
Contact Phone
01905 774258

Buyer Location

Locality
WORCESTERSHIRE
Postcode
WR9 8DS
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
Not specified
Local Authority
Wychavon
Electoral Ward
Droitwich East
Westminster Constituency
Droitwich and Evesham

Supplier Information

Number of Suppliers
1
Supplier Name

FESTIVE LIGHTING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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