Tender

Weydon Multi Academy Trust - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 1 release in its history.

Tender

17 Oct 2019 at 17:03

Tender Notice
Summary of the contracting process

The Weydon Multi Academy Trust (WMAT), located in Farnham, Surrey, is currently conducting a tender for cleaning services, with the process initiated on 17th October 2019. This selective procurement, under a restricted procedure above the threshold, seeks a contractor for a three-year contract from April 2020 to April 2023, covering cleaning across three secondary schools initially, with potential expansion to include two special needs schools and any additional schools joining the Trust. The deadline for submitting the Selection Questionnaire is set for 15th November 2019, by 12:00. Interested suppliers are required to submit their documentation to The Litmus Partnership Ltd, the contracting authority overseeing this process, with an expected total contract value of £888,675 for various cleaning services required over the contract period.

This tender presents significant opportunities for businesses within the cleaning services sector, particularly those capable of providing innovative and comprehensive cleaning solutions tailored for educational environments. Companies that focus on value for money, operational excellence, and can demonstrate a commitment to enhancing the quality of learning facilities will be well-positioned to compete. Suppliers should be prepared to showcase their previous experience with similar contracts, along with their ability to meet the specific needs of WMAT while adhering to the principles and values set forth by the Trust.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Weydon Multi Academy Trust - Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services for Weydon Multi Academy Trust (WMAT). WMAT is a group of schools based in the Farnham/Haslemere area of Surrey comprising 3 secondary schools and 2 special needs schools: This tender is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of providing cleaning services within the 3 secondary schools - Weydon School, Farnham Heath End School and Woolmer Hill School in the first instance. As the 2 special needs schools cleaning contracts come to renewal points, those schools may also be added to the MAT cleaning contract, as may any other schools which join the MAT during the period of this contract. WMAT has put significant investment into creating and maintaining world class facilities within our schools. Weydon has benefited from extensive refurbishment and enjoys an array of excellent learning environments, classrooms and facilities. More recently, Farnham Heath End School has opened a brand new 8 classroom facility with a large library and sports hall. A significant part of the existing estate at Farnham Heath End School was also refurbished to create excellent learning facilities. As a Trust, we now wish to develop a group-wide approach to our procurement to harness the benefits of being a locally based group of schools. We are looking to appoint a contractor who will help us to both maintain and improve on the cleaning across our secondary schools, working with us innovatively to harness the benefits of regular and periodic cleaning to ensure excellence in our cleaning. The contract being tendered is for 3 years in duration from April 2020 to April 2023 and will operate as a fixed price contract. The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the schools, which currently includes daily cleaning, periodic/holiday cleaning, internal and external window cleaning options. Whilst the MAT prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price. The value of the current annual contract in 2018/19 was: - Weydon School 145 095 GBP, - Woolmer Hill School 64 347 GBP, - Farnham Heath End School 86 683 GBP. WMAT expects the successful supplier to enable the continued development of cleaning services. The MAT expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of the MAT in ensuring world class learning facilities. Further information is provided in the SQ document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/weydon-mat/ The closing date for receipt of the Selection Questionnaire is 15.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-02184f2c-daa0-4a9a-b900-24db8fe3fca8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3f4fa035-f242-42bd-8f2d-bfda5122cfc2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£888,675 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20196 years ago
Submission Deadline
15 Nov 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 31 Dec 2023 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
FARNHAM
Postcode
GU9 8UG
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Waverley
Electoral Ward
Farnham Rowledge
Westminster Constituency
Farnham and Bordon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-02184f2c-daa0-4a9a-b900-24db8fe3fca8-2019-10-17T18:03:44+01:00",
    "date": "2019-10-17T18:03:44+01:00",
    "ocid": "ocds-b5fd17-02184f2c-daa0-4a9a-b900-24db8fe3fca8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2019/S 198-481344",
        "title": "Weydon Multi Academy Trust - Tender for Cleaning Services",
        "description": "The successful supplier will be required to provide cleaning services for Weydon Multi Academy Trust (WMAT). WMAT is a group of schools based in the Farnham/Haslemere area of Surrey comprising 3 secondary schools and 2 special needs schools: This tender is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of providing cleaning services within the 3 secondary schools - Weydon School, Farnham Heath End School and Woolmer Hill School in the first instance. As the 2 special needs schools cleaning contracts come to renewal points, those schools may also be added to the MAT cleaning contract, as may any other schools which join the MAT during the period of this contract. WMAT has put significant investment into creating and maintaining world class facilities within our schools. Weydon has benefited from extensive refurbishment and enjoys an array of excellent learning environments, classrooms and facilities. More recently, Farnham Heath End School has opened a brand new 8 classroom facility with a large library and sports hall. A significant part of the existing estate at Farnham Heath End School was also refurbished to create excellent learning facilities. As a Trust, we now wish to develop a group-wide approach to our procurement to harness the benefits of being a locally based group of schools. We are looking to appoint a contractor who will help us to both maintain and improve on the cleaning across our secondary schools, working with us innovatively to harness the benefits of regular and periodic cleaning to ensure excellence in our cleaning. The contract being tendered is for 3 years in duration from April 2020 to April 2023 and will operate as a fixed price contract. The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the schools, which currently includes daily cleaning, periodic/holiday cleaning, internal and external window cleaning options. Whilst the MAT prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price. The value of the current annual contract in 2018/19 was: - Weydon School 145 095 GBP, - Woolmer Hill School 64 347 GBP, - Farnham Heath End School 86 683 GBP. WMAT expects the successful supplier to enable the continued development of cleaning services. The MAT expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of the MAT in ensuring world class learning facilities. Further information is provided in the SQ document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/weydon-mat/ The closing date for receipt of the Selection Questionnaire is 15.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2019-10-17T18:03:44+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GU9 8UG"
                    }
                ]
            }
        ],
        "value": {
            "amount": 888675,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2019-11-15T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2020-04-01T00:00:00+01:00",
            "endDate": "2023-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3f4fa035-f242-42bd-8f2d-bfda5122cfc2",
                "datePublished": "2019-10-17T18:03:44+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "SQ Documentation ~ Weydon Multi Academy Trust",
                "url": "https://litmuspartnership.co.uk/sq/weydon-mat/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "Weydon Multi Academy Trust, Weydon Lane",
                "locality": "Farnham",
                "postalCode": "GU9 8UG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "details": {
                "url": "http://www.weydonmat.co.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    }
}