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Quality and Management System (EQMS)

University of Leeds

This public procurement record has 1 release in its history.

Tender

12 Aug 2026 at 14:20

Tender Notice
Summary of the contracting process

The University of Leeds is procuring an enterprise quality and management system (EQMS) to replace its existing system, together with a Common Data Environment (CDE). The requirement is for software and information systems supporting simpler ways of working, the consolidation of multiple asset information systems and evidence of compliance with relevant ISO standards. The buyer is the University of Leeds, based in Leeds, and delivery is intended for Yorkshire and the Humber. This is a goods procurement centred on an integrated digital solution for quality, management and asset information. Suppliers able to provide enterprise software, implement a common data environment and support the University’s operational and compliance objectives are likely to find the requirement relevant. The opportunity is identified as suitable for SMEs and voluntary, community and social enterprises.

The procurement has reached the tender stage: the University of Leeds invited suppliers to take part through a tender notice for its proposed quality and information management project. The tender deadline set by the buyer was 4 September 2026 at 00:00 British Summer Time. The contract period is from 1 January 2027 to 31 December 2030. The total estimated value is £400,000. The procurement is for goods and uses a tender procedure. The published requirement describes market engagement intended to obtain supplier feedback on potential solutions, indicative costs and timescales, and whether the market can meet the requirement before a formal tender is launched. Evaluation criteria, enquiry arrangements and any lot structure are not set out in the available procurement information.

This opportunity suits software providers and systems integrators with experience delivering enterprise quality management systems and Common Data Environments. Relevant capability includes replacing legacy or fragmented platforms, consolidating asset information from multiple systems, configuring workflows that simplify organisational working, and supporting reliable information governance. Suppliers should be able to help a large university demonstrate compliance with relevant ISO standards, translating operational requirements into a practical digital system and supporting implementation across the organisation. The requirement is also identified as suitable for SMEs and voluntary, community and social enterprises, so smaller specialist firms may be well placed to compete, particularly where they can offer strong implementation, integration, data-management or compliance expertise. Providers with education, estates, asset-management or similarly complex organisational experience may have a useful commercial fit.

How relevant is this notice?

Notice Information

Notice Title

Quality and Management System (EQMS)

Notice Description

The University of Leeds (The University) is seeking to replace an existing Enterprise Quality and Management System (EQMS) and to implement a Common Data Environment (CDE) to enable it to simplify ways of working, consolidate multiple asset information systems, and to enable the University to demonstrate compliance with relevant ISO standards. The purpose of this notice is to invite suppliers to take part in pre-tender market engagement for the University's proposed QIMS project. It is intended to help the University understand the market, gather feedback on potential solutions, indicative costs and timescales, and assess whether suppliers can meet the requirement before any formal tender is launched.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-06b3a94c-3f09-4c90-be1d-1bed81936082
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/beb4033e-73f9-42c4-967e-21c11b8a7697
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
4 Sep 20266 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Leeds
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS2 9JT
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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