Award

William Willett Learning Trust ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

28 Mar 2018 at 09:18

Award Notice
Tender

09 Oct 2017 at 16:29

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for the provision of cleaning services for the William Willett Learning Trust at Coopers/Mead Road Infant School, located in Chislehurst, England. This public procurement process is currently in the Award stage, having received the contract on 19 February 2018. The contract covers a three-year period from 1 April 2018 to 31 March 2021, with a total value of £500,000, structured as a fixed-price contract. Interested suppliers were required to submit their Selection Questionnaire by 10 November 2017.

This tender presents a significant opportunity for businesses in the cleaning services industry, particularly those specialised in educational institutions. Companies that can demonstrate efficient contract management, reliability in delivering clean school environments, and the capacity to handle both planned and unplanned staff absences will be well-positioned to compete. Additionally, SMEs are encouraged to participate, as the scope of services offers room for diverse suppliers to engage and win contracts within the educational sector.

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Notice Information

Notice Title

William Willett Learning Trust ~ Tender for Cleaning Services.

Notice Description

The successful Supplier will be required to provide cleaning services for William Willett Learning Trust at Coopers / Mead Road Infant School. The contract being tendered is for three years in duration from 1.4.2018 until 31.3.2021. The contract is fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean school sites that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the appendices of the tender documentation. Please ensure that within your proposal you have costed and allowed for adequate contract supervision by way of either a working or non-working supervisor being employed at the Client. Please be aware that, historically, this is not the easiest geographical area for recruitment. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/william_willett_learning_trust The closing date for receipt of the Selection Questionnaire is 10.11.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-07c505c0-552f-4286-b90c-daa33a4e21e7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a4bfe36f-0686-4dba-9f6a-3c66a8fa3288
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20187 years ago
Submission Deadline
10 Nov 2017Expired
Future Notice Date
Not specified
Award Date
19 Feb 20188 years ago
Contract Period
31 Mar 2018 - 31 Mar 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
CHISLEHURST
Postcode
BR7 5PS
Post Town
Bromley
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
Not specified
Local Authority
Bromley
Electoral Ward
Chislehurst
Westminster Constituency
Eltham and Chislehurst

Supplier Information

Number of Suppliers
1
Supplier Name

KENT GURKHA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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