Planning

Automated Lecture Recording Subtitling System - Soft Market Testing Exercise

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Planning

26 May 2017 at 15:13

Market Engagement Notice
Summary of the contracting process

The University of Southampton is currently in the planning stage of a soft market testing exercise for an Automated Lecture Recording Subtitling System. This initiative aims to explore options available in the marketplace to enhance accessibility for students, particularly those with additional learning needs. Interested parties need to submit their views and information by the engagement end date, which is set for 23rd February 2018. The exercise falls under the information systems industry, with the relevant project taking place in Southampton, South East England.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those capable of providing automated transcription services. Companies with experience in developing scalable systems that can manage high volumes of video processing, while maintaining accuracy across various conditions, would be well-suited to compete. Additionally, organisations that can integrate with academic platforms such as Blackboard and Panopto may find valuable opportunities in aligning their solutions with the University’s needs and enhancing the overall student experience.

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Notice Information

Notice Title

Automated Lecture Recording Subtitling System - Soft Market Testing Exercise

Notice Description

The University of Southampton is currently exploring a range of options to meet its need for automated subtitling of lecture video recordings. The University is keen to explore all options that may be currently available in the marketplace. Students use videos of lectures to revisit taught content. Some groups of students benefit from subtitles on videos, especially those with additional learning needs or with English as an additional language (EAL). Lectures are recorded using Panopto. The University is conducting soft market testing for an automated subtitling system for lecture video recordings that must include the following: - A high degree of transcription accuracy in real-world scenarios (including a range of acoustics, voices, accents and background noise) - A pricing model that defines the University's costs - A operational and/or support model that reduces the costs to the University - Ability to cope with ~55k lecture recordings per annum, with a processing time limited to 12 hours per recording - Ability to cope service approximately ~1m hours of video per annum (or integration with existing services that provide this) and scalable to support future growth beyond this - Ability to integrate with existing University services to give an excellent student experience (e.g. Blackboard, Panopto, Banner etc.) This soft market exercise is intended to allow interested organisations with appropriate experience to outline their views and provide impartial information to the University with no commitment to themselves or the University. It is not part of a formal procurement process nor shall the University be committed to carrying out such a process. The ultimate aim is to understand the strengths and weaknesses of the various solutions available to the University to deliver the outcomes above. The aim of the soft market test is not to select organisations with which to work, it is to better understand the solutions available in the market to inform the University's strategy for fulfilling their requirements. It can, however, be viewed as an opportunity for contractors to become more familiar with the University's automated lecture subtitling needs and inform the University of their organisation and relative services. The soft market testing process will consist of submission of the Soft Market Testing Questionnaire (SMTQ) using the In-Tend portal. Further details regarding the completion and submission of the SMTQ can be found within the questionnaire document. PLEASE NOTE: This is not a call for competition at this stage. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this soft market testing exercise and to communicate with suppliers. All documentation in relation to this project can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of Soft Market Testing Exercise Questionnaires (SMTEQ) will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the supplier. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the SMTEQ documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Further instructions for the submission of SMTEQ responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Soft Market Testing Exercise') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0983bca2-070b-499b-a0a6-901c35c3a532
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/78da90bb-479a-42f3-8827-0cca58a92018
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20178 years ago
Submission Deadline
Not specified
Future Notice Date
23 Feb 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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