Award

PS23385 - Legal Services for Innovate UK Loans - RFP

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 5 releases in its history.

AwardUpdate

06 Jan 2026 at 13:10

Award Notice
AwardUpdate

06 Jan 2026 at 13:02

Award Notice
AwardUpdate

07 Mar 2025 at 14:13

Award Notice
Award

15 Feb 2024 at 16:11

Award Notice
Tender

23 Oct 2023 at 20:36

Tender Notice
Summary of the contracting process

UK Shared Business Services Limited is overseeing the procurement process for legal services, specifically designed to support Innovate UK Loans. The procurement is carried out under the open procedure (above threshold) and is set against a value of £500,000. Bidders were required to submit their tenders by 19th September 2023, with the contract covering a period from 2nd January 2024 to 31st January 2027. Classified under the CPV code "Legal services," this contract aims to fulfill the growing demand for specialist legal expertise as part of Innovate UK Loans Ltd's expanding portfolio. The project supports businesses in the United Kingdom, providing flexible funding options to small and medium enterprises engaged in research and development projects.

This tender offers significant business growth opportunities, especially for firms experienced in providing legal solutions to sectors focused on innovation and development finance. With the expanding demand for legal counsel, evidenced by the potential need for more than 20 legal consultations annually, businesses that excel in financial regulation, research projects, and complex case handling, such as administration scenarios, are well-suited to participate. Small and medium enterprises have been highlighted for suitability, allowing them to leverage their specialised skills in these sectors to secure and deliver the contract's requirements efficiently.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PS23385 - Legal Services for Innovate UK Loans - RFP

Notice Description

***Modification of the Contract*** Contract Variation PS23385 001 has extended the contract term from the 31st January 2025 to 31st January 2026 (the optional extension has been built into the contract). The final date and time for the submission of bids is Tuesday 19th September 2023 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement Innovation loans aim to provide flexible and patient capital to support business growth through innovation. These loans are delivered through Innovate UK Loans Ltd (IUKL), a wholly owned subsidiary of UK Research and Innovation. The loans are awarded through open competition and are available to micro, small and medium-sized businesses and can be used to fund the costs of a research & development project. A lending decision is made based on the quality of the project as well as on the suitability of the applicant for a loan. Innovation loans align with the mission of Innovate UK to broaden the range of innovation finance support available to businesses, so they can access funding at all stages of innovation. The amount of funding available to a business is dependent on the agreed parameters of the innovation loan competition however, in the most recent competitions, loans of between PS100,000 and PS2,000,000 have been offered to successful applicants IUKL portfolio is expanding year on year, we currently have over 200 companies on our portfolio. Due to the increase, there is the need to access specialist legal services to meet product demand. Research carried out shows on average within one year, it is estimated Innovate UK Loans may need to access legal services approximately 20+ times per year. In addition to accessing legal advice surrounding our portfolio, changes in the macro-economic climate have created the need to source legal guidance surrounding complex cases, in particular administration cases Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number PS23385 or ITT_1207 Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0990f9b7-ec72-4c90-a7ba-15b384aa358b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6fef5d4d-158d-414d-98dd-b0254bcf7e06
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jan 20261 months ago
Submission Deadline
27 Nov 2023Expired
Future Notice Date
Not specified
Award Date
15 Feb 20242 years ago
Contract Period
2 Jan 2024 - 31 Jan 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

MILLS & REEVE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0990f9b7-ec72-4c90-a7ba-15b384aa358b-2026-01-06T13:10:18Z",
    "date": "2026-01-06T13:10:18Z",
    "ocid": "ocds-b5fd17-0990f9b7-ec72-4c90-a7ba-15b384aa358b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PS23385",
        "title": "PS23385 - Legal Services for Innovate UK Loans - RFP",
        "description": "***Modification of the Contract*** Contract Variation PS23385 001 has extended the contract term from the 31st January 2025 to 31st January 2026 (the optional extension has been built into the contract). The final date and time for the submission of bids is Tuesday 19th September 2023 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement Innovation loans aim to provide flexible and patient capital to support business growth through innovation. These loans are delivered through Innovate UK Loans Ltd (IUKL), a wholly owned subsidiary of UK Research and Innovation. The loans are awarded through open competition and are available to micro, small and medium-sized businesses and can be used to fund the costs of a research & development project. A lending decision is made based on the quality of the project as well as on the suitability of the applicant for a loan. Innovation loans align with the mission of Innovate UK to broaden the range of innovation finance support available to businesses, so they can access funding at all stages of innovation. The amount of funding available to a business is dependent on the agreed parameters of the innovation loan competition however, in the most recent competitions, loans of between PS100,000 and PS2,000,000 have been offered to successful applicants IUKL portfolio is expanding year on year, we currently have over 200 companies on our portfolio. Due to the increase, there is the need to access specialist legal services to meet product demand. Research carried out shows on average within one year, it is estimated Innovate UK Loans may need to access legal services approximately 20+ times per year. In addition to accessing legal advice surrounding our portfolio, changes in the macro-economic climate have created the need to source legal guidance surrounding complex cases, in particular administration cases Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number PS23385 or ITT_1207 Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx",
        "datePublished": "2023-10-23T21:36:25+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79100000",
            "description": "Legal services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 100000,
            "currency": "GBP"
        },
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2023-11-27T11:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-01-02T00:00:00Z",
            "endDate": "2027-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/0251961e-fd3c-43fd-9b0a-dd5a482d232d",
                "datePublished": "2023-10-23T21:36:25+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "PS23385 - Legal Services for Innovate UK Loans - RFP",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ca30e88c-722f-4f07-849e-b6184885a813",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "PS23385 - Legal Services for Innovate UK Loans - RFPQ",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fefd0162-5451-4ae9-8587-aa4093454de4",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "AW5.2 Price Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/73d6625e-f497-4415-9194-451adb8d0c4f",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "AW4.1 - Terms and Conditions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5dd3b82f-4835-4bef-a3a5-02f03ec71c93",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "biddingDocuments",
                "description": "Jaggaer eSourcing Portal",
                "url": "https://beisgroup.ukp.app.jaggaer.com/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House, North Star Avenue",
                "locality": "SWINDON",
                "postalCode": "SN2 1FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kerry Hart",
                "email": "professionalservices@uksbs.co.uk",
                "telephone": "01793 867465"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-OC326165",
            "name": "Mills & Reeve LLP",
            "identifier": {
                "legalName": "Mills & Reeve LLP",
                "scheme": "GB-COH",
                "id": "OC326165"
            },
            "address": {
                "streetAddress": "24 King William Street, London, EC4R 9AT"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0990f9b7-ec72-4c90-a7ba-15b384aa358b-1",
            "status": "active",
            "date": "2024-02-15T00:00:00Z",
            "datePublished": "2024-02-15T16:11:56Z",
            "value": {
                "amount": 500000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-OC326165",
                    "name": "Mills & Reeve LLP"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-01-02T00:00:00Z",
                "endDate": "2027-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/6fef5d4d-158d-414d-98dd-b0254bcf7e06",
                    "datePublished": "2024-02-15T16:11:56Z",
                    "format": "text/html",
                    "language": "en",
                    "dateModified": "2026-01-06T13:10:18Z"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "PS23385 - Legal Services for Innovate UK Loans - RFP",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ca30e88c-722f-4f07-849e-b6184885a813",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "PS23385 - Legal Services for Innovate UK Loans - RFPQ",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fefd0162-5451-4ae9-8587-aa4093454de4",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "biddingDocuments",
                    "description": "AW5.2 Price Schedule",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/73d6625e-f497-4415-9194-451adb8d0c4f",
                    "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
                },
                {
                    "id": "5",
                    "documentType": "biddingDocuments",
                    "description": "AW4.1 - Terms and Conditions",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5dd3b82f-4835-4bef-a3a5-02f03ec71c93",
                    "format": "application/pdf"
                },
                {
                    "id": "6",
                    "documentType": "biddingDocuments",
                    "description": "Jaggaer eSourcing Portal",
                    "url": "https://beisgroup.ukp.app.jaggaer.com/"
                },
                {
                    "id": "7",
                    "documentType": "contractSigned",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/SupplierAttachment/9e71ac3a-a65a-45c1-b211-94b1071fe754",
                    "format": "application/pdf"
                },
                {
                    "id": "8",
                    "documentType": "contractSigned",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/91998af4-525d-4e6c-8591-48bee58a1031",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}