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GB-Colchester: 0465-PA - Energy Bureau Services

Colchester City Council

This public procurement record has 1 release in its history.

Award

17 Sep 2026 at 18:00

Award Notice
Summary of the contracting process

Colchester City Council commissioned energy bureau services for its operations in the East of England. The requirement covers energy-management services, including periodic deep-dive reviews of the complete billed portfolio to identify and recover revenue, bill validation and payment management, and support with budget setting and utility cost forecasting. The service also includes accrual reporting, energy exception reporting, emissions reporting and meter agent management. This is a specialist consultancy and bureau-service requirement for a supplier able to examine utility billing and consumption data, identify discrepancies or recoverable income, improve payment controls and provide reliable management information. The buyer is Colchester City Council, with delivery across the East of England. The procurement is categorised as services and is relevant to energy bureaux, utility cost-management consultancies and providers of energy reporting and validation services.

The procurement is complete and the contract was awarded on 24 June 2026 to Axiom Utilities Ltd. The award value is £50,000. The contract runs from 1 August 2026 to 31 July 2028, with provision for two further one-year extensions subject to performance. The original tender deadline was 12 June 2026. The council used a direct award through the East of England NHS Collaborative Procurement Hub Analysis and Recovery Services Framework, under Lot 10 for multidisciplinary service provision, income generation and consultancy. The requirement was evaluated and awarded through that framework route rather than an open competition. The award is active, and the procurement status is complete. The opportunity was identified as suitable for voluntary, community and social enterprises, but not for small and medium-sized enterprises.

This requirement indicates demand for a supplier that can combine energy-billing expertise with practical bureau operations. A credible competitor would need to review a substantial billed portfolio in detail, find billing errors or recoverable revenue, validate invoices, manage payment processes and support accurate financial forecasting. It would also need to produce dependable accrual, exception, emissions and utility-cost reports, while coordinating effectively with meter agents. The buyer’s use of a specialist framework and direct-award route shows the importance of framework access or a route to participate through an appointed provider. The selected supplier was an SME, demonstrating that a focused specialist can deliver the requirement, although the procurement record identifies the opportunity as unsuitable for SMEs. Voluntary, community and social enterprises were considered suitable.

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Notice Information

Notice Title

GB-Colchester: 0465-PA - Energy Bureau Services

Notice Description

Colchester City Council wishes to commission a contractor to undertake Energy Bureau Services. The Services provided will include but are not limited to the following: Aim 1 - Recoup Revenue - Undertake a periodic deep dive review of entire billed portfolio. Aim 2 - Control Cost = Bill Validation & Payment Management Bureau Aim 3 - Assist with Budget Setting & Utility Cost Forecasting, Accrual Reporting, Energy Exception & Emissions Reporting & Meter Agent Management Additional information: Direct Award via the The East of England NHS Collaborative Procurement Hub (EOECPH) Analysis and Recovery Services Framework, Lot 10: Multidisciplinary Service Provision, Income Generation & Consultancy. The contract is for two years with the option for a further 2 x1 year extensions, subject to performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a56da1d-ed30-411f-a1d8-e4a887350e91
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9b0e3e9d-f4c0-4f1c-af54-979590cbab15
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
£50,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Jun 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Colchester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO3 3WG
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Castle
Westminster Constituency
Colchester

Supplier Information

Number of Suppliers
1
Supplier Name

Axiom Utilities Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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