Award

Arden Academy - Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Nov 2017 at 12:17

Award Notice
Tender

12 Apr 2017 at 15:15

Tender Notice
Summary of the contracting process

The procurement process initiated by The Litmus Partnership Ltd seeks to appoint a supplier for cleaning services at Arden Academy, located in Knowle, Solihull. The tender, titled "Arden Academy - Tender for Cleaning Services," falls under the industry category of school cleaning services, with a contract duration spanning three years from 1 January 2018 to 31 December 2020. The selection period for submitting proposals closed on 12 May 2017. This procurement follows a selective method through a restricted procedure, and the total contract value is approximately £510,000 GBP.

This tender presents significant growth opportunities for cleaning service providers, especially those that can offer innovative cleaning solutions and adhere to high-quality service standards. Companies that specialise in educational facility cleaning, particularly small and medium-sized enterprises (SMEs), may find this opportunity advantageous, as the academy is looking for service providers who can maintain exceptional cleanliness and introduce new cleaning methods and equipment, potentially enhancing operational productivity during the contract period.

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Notice Information

Notice Title

Arden Academy - Tender for Cleaning Services.

Notice Description

Arden Academy is situated in pleasant surroundings in Knowle, Solihull. It is an oversubscribed 11-18 High Performing Specialist Academy. At Arden, all pride themselves on doing the very best for every pupil, helping them achieve their full educational potential as they develop into happy, well-rounded young adults, of whom all can be very proud. In return for the School doing their best, they expect every pupil to match up to the high academic and personal standards that they set as a pre-requisite for being part of the Arden family. Arden is a place where a child can really flourish and all staff will do their very best to see them reach their maximum personal and academic potential. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services and lettings management within the facilities for Arden Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.1.2018 until 31.12.2020 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 11 cleaning operatives (one of whom is an employee of Arden Academy) are employed to work an average of 257 hours per week, between the hours of 6:00 - 8:00 and 15:30 - 18:00, Monday to Friday, which includes a Contract Manager undertaking cleaning and non-cleaning duties, totalling 30 hours per week. The value of the current contracts are circa 170 000 GBP + VAT which includes daily cleaning duties for 39 weeks of the year plus 4 weeks' flexible periodic cleaning, washroom services, bin collection twice per week and window cleaning once per annum. (Further information is available in the procurement documents.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/arden_academy The closing date for receipt of the Selection Questionnaire is 12.5.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0fd9e686-272a-4f06-ab8a-0b6726f6e03b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/51a5649c-f024-43a8-b8f6-c3934821a0f8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£510,000 £500K-£1M
Lots Value
Not specified
Awards Value
£372,334 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20178 years ago
Submission Deadline
12 May 2017Expired
Future Notice Date
Not specified
Award Date
7 Nov 20178 years ago
Contract Period
1 Jan 2018 - 31 Dec 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B93 0PT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
Not specified
Local Authority
Solihull
Electoral Ward
Knowle
Westminster Constituency
Meriden and Solihull East

Supplier Information

Number of Suppliers
1
Supplier Name

GENIE CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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