Award

Commercial Management Agent - AWARD

MIDLAND HEART

This public procurement record has 3 releases in its history.

AwardUpdate

16 Jan 2024 at 10:52

Award Notice
AwardUpdate

16 Jan 2024 at 10:52

Award Notice
Award

16 Jan 2024 at 10:52

Award Notice
Summary of the contracting process

The procurement process involves Midland Heart seeking a Commercial Management Agent to manage and promote its commercial property portfolio. The duties range from marketing properties to rent collection, tenant liaison, property maintenance, and financial reporting. The procurement method is an open procedure, with the tender period closing on October 9, 2023. The contract period spans from October 27, 2023, to October 26, 2026, with delivery addresses in Birmingham, West Midlands.

This tender offers opportunities for businesses involved in commercial property management services to compete for managing Midland Heart's portfolio. Suitable firms should have expertise in managing commercial properties, including rent reviews, tenant compliance, property inspections, and financial reporting. The procurement stage is at the award stage, with Cooke Rudling Limited being the active supplier. Businesses with experience in property management and related services would be well-suited to engage in this open procurement opportunity.

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Notice Information

Notice Title

Commercial Management Agent - AWARD

Notice Description

Midland Heart requires a management Agent to manage and advertise our commercial property portfolio. The duties required include but are not limited to: o Marketing properties o Rent collection and liaison with Midland Heart regarding receipts, arrears, and other such queries. o Manage rent reviews on behalf of Midland Heart. o Maximise income from the portfolio. o Provide proactive advice to Midland Heart to minimise voids. This will include providing advice regarding alternative uses of the building where a property has low demand from tenants and/or has been void for some time. o Tenant liaison (including attendance at tenant meetings) o Receiving maintenance calls and other queries from tenants and resolving issues using agreed protocols or contractors o Dealing with tenant applications for alterations, assignments and sub-lettings o Liaison with solicitors o Ensuring tenant compliance with lease covenants o Maintaining property lease records internally and ensuring Midland Heart have up to date records. o Carry out and record property inspections for all void properties in line with Midland Heart's insurance policy. o Carry out agreed health and safety inspections of leased properties to ensure tenants are complying with relevant Regulations and not placing at risk the health and safety of neighbours or the public. o Service charge budgeting and reconciliation o Service charge collection o Advising/supervising property repairs maintenance o Negotiating and agreeing terms for new tenancies of void properties o Arrange for EPC and lease plans. o Manage void property costs. o Representing Midland Heart in arbitrations / court proceedings o Apportionment and collections of insurance premiums o Monthly reporting of portfolio performance- both operational and financial. o Monthly reporting on rent arrears / lease / property information o Preparation of annual income and expenditure budgets, budget forecasting o Valuation advice o Carry out rates valuations. o Ensuring all properties have current gas safety certificates / fire risk assessments and asbestos surveys. o Coordination of access for Midland Heart contractors o To manage Non-Domestic Rating issues arising within Midland Heart's commercial and office buildings. o To liaise with the local Valuation Offices and Authorities regarding NDR matters. o To complete applications for Charitable Relief where appropriate. o To lodge appeals against NDR valuations where appropriate. o Assistance with the development of the Commercial property annual budget. o Ensure all Tenant's lease obligations have been complied with. These services will be required to manage the commercial properties outlined in the tender documentation

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1043561f-522a-4049-8f10-0b8cd97d5c28
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/48e88e3d-e9ee-44ab-96b1-ecefd096dd5f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70332200 - Commercial property management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jan 20242 years ago
Submission Deadline
9 Oct 2023Expired
Future Notice Date
Not specified
Award Date
16 Jan 20242 years ago
Contract Period
26 Oct 2023 - 26 Oct 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MIDLAND HEART
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ENGLAND
Postcode
B15 1LZ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

COOKE RUDLING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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