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Further Competition RM6098 Tepas 2 Lot 3 - Microsoft Licensing

Rotherham Doncaster and South Humber NHS Foundation Trust

This public procurement record has 1 release in its history.

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06 Aug 2026 at 14:23

Award Notice
Summary of the contracting process

Rotherham Doncaster and South Humber NHS Foundation Trust procured Microsoft licensing under a further competition from the RM6098 Tepas 2 framework, Lot 3. The purchase is categorised as software packages and information systems and falls within the goods category. The requirement supports the Trust’s use of Microsoft software and licensing across its organisation. Delivery is associated with the Trust’s Doncaster base at DN4 8QN and locations in Yorkshire and the Humber, United Kingdom. This is a technology supply opportunity rather than a software development, consultancy or general IT services contract. The named buyer is the Rotherham Doncaster and South Humber NHS Foundation Trust.

The procurement has been awarded following a selective restricted procedure above threshold, conducted as a further competition. The tender closed on 17 July 2026 at 12:00. Its estimated procurement value was £261,000. The contract was awarded to Phoenix Software on 17 August 2026 for £785,000. The awarded contract period runs from 31 August 2026 to 31 August 2029. The tender was marked complete and the award is active. The opportunity was evaluated through the further-competition process for RM6098 Tepas 2 Lot 3, with the stated requirement being Microsoft licensing. The award value is reported separately from the tender estimate.

This award demonstrates substantial, multi-year demand from an NHS foundation trust for Microsoft licensing supplied through an established public-sector framework and further competition. Suppliers well placed for a future requirement would need strong capability in Microsoft licensing, software package supply and administration of licensing arrangements at organisational scale. Familiarity with framework call-offs, restricted further competitions and NHS procurement expectations would be commercially relevant. Credible competitors would also need the operational capacity to support a large healthcare organisation throughout a multi-year agreement, including accurate licence management, dependable fulfilment and clear handling of Microsoft products and entitlements. The buyer’s stated suitability assessment was not aimed at SMEs or voluntary, community and social enterprises.

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Notice Information

Notice Title

Further Competition RM6098 Tepas 2 Lot 3 - Microsoft Licensing

Notice Description

Microsoft Licensing

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1077d209-9c04-4187-87e3-40bc80e356b1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1450a78b-954c-498b-a6d0-4a518628d700
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£261,000 £100K-£500K
Lots Value
Not specified
Awards Value
£785,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
6 Aug 20262 weeks ago
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rotherham Doncaster and South Humber NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN4 8QN
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Doncaster
Electoral Ward
Balby South
Westminster Constituency
Doncaster Central

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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