Tender

WFD - Invitation to Tender - local travel provider - Sri Lanka

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 1 release in its history.

Tender

26 Sep 2024 at 15:53

Tender Notice
Summary of the contracting process

The procurement process initiated by The Westminster Foundation for Democracy Limited (WFD) invites tenders for providing local travel services in Sri Lanka. This procurement is classified under the industry category of transport services and supporting and auxiliary transport services, including those offered by travel agencies. The tender, titled "WFD - Invitation to Tender - local travel provider - Sri Lanka," is currently in the tender stage, with submissions due by 15 October 2024, 17:00 GMT+1. The contract period is slated to begin on 8 November 2024 and end on 7 November 2027. WFD seeks a service provider capable of catering to various travel needs such as international air travel, visas, rail travel, ground transportation, event venue booking, and hotel accommodations, with a flexible cost and billing structure to accommodate fluctuating requirements.

This tender presents a significant opportunity for businesses, especially small and medium-sized enterprises (SMEs), looking to expand their client base by partnering with a reputable organisation like WFD. The procurement method is open with an open procedure below the threshold, making it accessible to a wide range of potential suppliers. Businesses that offer comprehensive travel solutions, including last-minute and complex travel arrangements, will find this tender particularly well-suited to their capabilities. The contract does not mandate a minimum annual expenditure, allowing for flexibility and scaling of services based on actual demand, thereby supporting business growth and development.

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Notice Information

Notice Title

WFD - Invitation to Tender - local travel provider - Sri Lanka

Notice Description

WFD is issuing this Invitation to Tender ("ITT") to a range of potential suppliers of services and would welcome a bid from your organisation. Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; international air travel; rail travel; ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective booking process that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers and specialist agents to support with group, VIP, and complex booking needs. Please refer to the Invitation to Tender document for a full scope of work and details on how to bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-109d765c-41da-427f-80fe-d7dc805a1678
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f7083adf-a4ed-41c7-a3d6-86d5602cb367
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

60000000 - Transport services (excl. Waste transport)

63000000 - Supporting and auxiliary transport services; travel agencies services

63100000 - Cargo handling and storage services

63500000 - Travel agency, tour operator and tourist assistance services

63700000 - Support services for land, water and air transport

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Sep 20241 years ago
Submission Deadline
15 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Nov 2024 - 7 Nov 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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