Award

Provision of Goods and Services relating to Archiving & Related Document Management Services

POST OFFICE LIMITED

This public procurement record has 1 release in its history.

Award

17 Jun 2024 at 10:34

Award Notice
Summary of the contracting process

The Post Office Limited has awarded a contract for the provision of goods and services relating to archiving and related document management services. The contract, with a value of £1,946,411 GBP, was awarded to OASIS Group. The procurement process was completed, and the contract period is from March 31, 2023, to April 1, 2025. The tender was carried out using the ESPO 390_22 Archiving & Related Document Management Services framework. The tender period ended on March 30, 2023, and the contract includes an option to extend until March 31, 2027.

This procurement opportunity involves services in the archive category. Businesses specialising in total document management solutions, including scanning, storage, encryption, and secure disposal of documents, would be well-suited to compete. The buyer, Post Office Limited, is located in London, United Kingdom. While the contract has been awarded, understanding the requirements and specifications of this procurement process can help businesses prepare for future opportunities within the same industry category.

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Notice Information

Notice Title

Provision of Goods and Services relating to Archiving & Related Document Management Services

Notice Description

Direct Award against the ESPO 390_22 Archiving & Related Document Management Services Framework The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents. In considering the ESPO 390_22Framework, procurement has considered the following: * Cost and time in conducting a full procurement. * The ongoing requirement for the HMU/GLO digital archiving work * POL being unable carry out document destruction of 30k plus documents as there is a risk that documents needed for the HMU/GLO could be destroyed. * Time required to ensure a secure uplift volume transfer to a new supplier. A standard industry uplift would be 250 registered items per day, so will take approx.. 18 months to complete.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b6528c02-5d4d-41ee-978b-99e212b76c61
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - ESPO 390_22 Archiving & Related Document Management Services
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92512000 - Archive services

Notice Value(s)

Tender Value
£1,946,411 £1M-£10M
Lots Value
Not specified
Awards Value
£1,946,411 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20241 years ago
Submission Deadline
30 Mar 2023Expired
Future Notice Date
Not specified
Award Date
29 Mar 20232 years ago
Contract Period
30 Mar 2023 - 1 Apr 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POST OFFICE LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2V 7ER
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Bassishaw
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

OASIS GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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