Award

Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply for the Maritime & Coastguard Agency

MCA - MARITIME AND COASTGUARD AGENCY

This public procurement record has 1 release in its history.

Award

04 Sep 2025 at 14:21

Award Notice
Summary of the contracting process

The Maritime and Coastguard Agency (MCA) has completed a procurement process for the "Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply". The contract aims to replace outdated Surface Hub 1 devices with newer equivalents and provide ongoing support for existing Surface Hub 2S and 3 units at various sites across the UK, including their removal and disposal. This was conducted under the Crown Commercial Services RM6098 framework through further competition, valued initially at £767,078.87, with the total three-year contract allowing call-offs up to £4 million. The award notice was published on 4th September 2025, with MTI Technology Limited selected as the supplier. The contract period began on 3rd September 2025 and will end on 31st August 2028, with possible extensions of up to two additional years.

This tender presents growth opportunities for businesses specialising in hardware, video conferencing technology, and IT support services. It is particularly suitable for large enterprises with experience in framework agreements and those capable of supplying and maintaining advanced technological equipment. Given its broad scope across the UK, including locations such as British Overseas Territories and Europe, the contract provides substantial exposure and potential for business expansion in the technology sector. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations had the opportunity to compete in this selective procurement process, fostering diversified business participation.

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Notice Information

Notice Title

Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply for the Maritime & Coastguard Agency

Notice Description

The MCA has multiple sites around the UK utilising video conferencing technology - these are primarily Surface Hub 1 devices which require replacement by October 2025. Some of these devices are wall mounted in standard meeting or training rooms, others are mobile units, with some in 24/7 use in HM Coastguard Operations Rooms. MCA require replacement equivalent devices to replace these legacy units, as well as support and maintenance of existing Surface Hub 2S and 3 devices, and any additional equipment supplied over the term of the contract. The replacement will be up to 49 devices, subject to change as the number of devices actually required may reduce after a rationalisation has been completed. The scope of this contract is to replace Surface Hub 1 devices with an equivalent in support device, as well as support and maintenance of, but not limited to: - Surface Hub 2S and 3 devices, both 50" and 85" units - Teams MTR devices - Any new Surface Hub, Teams MTR device or AV device procured through this contract - Any additional equipment supplied and installed by the Supplier throughout the MCA estate. Programme of work to replace legacy Surface Hub 1 devices with a suitable replacement across multiple MCA sites. This is to include the removal and disposal of the Surface Hub devices being replaced. This opportunity was a Further Competition run under Crown Commercial Services RM6098 framework (Technology Products and Associated Services 2), open to all Lot 2 suppliers. The contract value for the initial roll out of replacement hubs and support services for 3 years is PS767,078.87. In addition to the initial order, this contract establishes a call-off up to a total value of PS4m excluding VAT over 3-years, subject to the contract variation process for any additional Goods or Services in scope of the specification. There are 2 x 1 year extension options available.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ee9c1d2d-8938-4653-82c1-e8749966c2c9
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44316400 - Hardware

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£767,078 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20255 months ago
Submission Deadline
18 Jul 2025Expired
Future Notice Date
Not specified
Award Date
28 Aug 20255 months ago
Contract Period
2 Sep 2025 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MCA - MARITIME AND COASTGUARD AGENCY
Contact Name
Not specified
Contact Email
contracts@mcga.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO15 1EG
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Banister & Polygon
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

MTI TECHNOLOGY

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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