Tender

Air Conditioning Maintenance, Repair, Supply and Installation Services

UNIVERSITY OF ESSEX

This public procurement record has 1 release in its history.

Tender

20 Jul 2020 at 11:43

Tender Notice
Summary of the contracting process

The University of Essex is inviting tenders for "Air Conditioning Maintenance, Repair, Supply and Installation Services" located across its campuses in Colchester, Parkside Colchester, Southend, and Loughton, Essex. This procurement process is currently in the Tender stage, with the deadline for submissions set for 18th August 2020. The contract, valued at approximately £1,050,000, will have an initial term of three years with potential extensions. The procurement method is an open procedure above threshold, utilising PAS91:2017 and Constructionline for contractor assessment.

This tender presents significant growth opportunities for businesses specialising in air conditioning services, including maintenance and installation. Companies that are accredited and possess relevant experience in similar contracts would be particularly well-suited to apply. The scope includes emergency services, preventive maintenance, and potential asset management, making this a lucrative opportunity for both small and medium-sized enterprises and larger firms seeking to expand their service portfolios within the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Air Conditioning Maintenance, Repair, Supply and Installation Services

Notice Description

The University of Essex invites expressions of interest from suitably accredited, qualified and experienced contractors to participate in a competitive tender process for a contract to deliver Air Conditioning Maintenance, Repair and New Installation at our campuses in Colchester, Parkside Colchester, Southend and Loughton, Essex. A single contractor will be appointed to deliver: a) An emergency breakdown call-out service b) A planned survey, inspection, preventative maintenance and testing regime c) New installation services d) Management of the Universities Estates F Gas Register and associated Waste Transfer Records. The full scope of services are detailed within the tender documentation. The University currently has over 1400 DX Air Conditioning, Packaged Chillers, Comfort Cooling and Associated Air Handling/Movement related assets and the contract will allow the addition of new assets in existing buildings and new buildings that are constructed, refurbished or acquired by the University throughout the contract period. Equally, assets may be removed from the contract if they are no longer in service for the University. The contract period will be for an initial term of 3 years with options to extend at the end of year 3 for a further 2 periods of 2 years each. The University of Essex uses PAS91: 2017 and Constructionline, the procurement and supply chain management service, to streamline the procurement and assessment of contractors applying for this opportunity: www.constructionline.co.uk Please contact david.marshall@constructionline.co.uk with any Constructionline related queries. Expressions of interest may only be made via the completion and submission of fully completed tenders within the tender event on the e-sourcing system Proactis.: https://supplierlive.proactisp2p.com/Account/Login by the stated closing time/date. Additional information: The University reserves the right to cancel the procurement at any stage of the process and not to proceed with the award of any contract. The University shall not be liable for interested party or applicant costs in relation to this procurement in any circumstances. The value of the contract over the potential 7 years duration is an estimate only and may fluctuate depending on the nature of estate use and development at the University. It is the University view that TUPE may apply in respect of this contract. TUPE refers to the "Transfer of Undertakings (Protection of Employment) Regulations 2006" as amended by the "Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014". However, tenderers will need to reach their own conclusion as to whether or not TUPE applies. Applicants are strongly advised to obtain professional HR and Legal advice as to the implications of TUPE regulations and pensions. The contract value in this notice is an estimate only covering the potential 7 years duration of the contract if optional extensions are exercised.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-130abc2d-b7e7-4d81-8592-bec101b9384a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36d76f06-035b-4347-afd6-2a2afd16ccb3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£1,050,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20205 years ago
Submission Deadline
18 Aug 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2020 - 31 Oct 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ESSEX
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO4 3SQ
Post Town
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Wivenhoe
Westminster Constituency
Harwich and North Essex

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-130abc2d-b7e7-4d81-8592-bec101b9384a-2020-07-20T12:43:11+01:00",
    "date": "2020-07-20T12:43:11+01:00",
    "ocid": "ocds-b5fd17-130abc2d-b7e7-4d81-8592-bec101b9384a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "T762",
        "title": "Air Conditioning Maintenance, Repair, Supply and Installation Services",
        "description": "The University of Essex invites expressions of interest from suitably accredited, qualified and experienced contractors to participate in a competitive tender process for a contract to deliver Air Conditioning Maintenance, Repair and New Installation at our campuses in Colchester, Parkside Colchester, Southend and Loughton, Essex. A single contractor will be appointed to deliver: a) An emergency breakdown call-out service b) A planned survey, inspection, preventative maintenance and testing regime c) New installation services d) Management of the Universities Estates F Gas Register and associated Waste Transfer Records. The full scope of services are detailed within the tender documentation. The University currently has over 1400 DX Air Conditioning, Packaged Chillers, Comfort Cooling and Associated Air Handling/Movement related assets and the contract will allow the addition of new assets in existing buildings and new buildings that are constructed, refurbished or acquired by the University throughout the contract period. Equally, assets may be removed from the contract if they are no longer in service for the University. The contract period will be for an initial term of 3 years with options to extend at the end of year 3 for a further 2 periods of 2 years each. The University of Essex uses PAS91: 2017 and Constructionline, the procurement and supply chain management service, to streamline the procurement and assessment of contractors applying for this opportunity: www.constructionline.co.uk Please contact david.marshall@constructionline.co.uk with any Constructionline related queries. Expressions of interest may only be made via the completion and submission of fully completed tenders within the tender event on the e-sourcing system Proactis.: https://supplierlive.proactisp2p.com/Account/Login by the stated closing time/date. Additional information: The University reserves the right to cancel the procurement at any stage of the process and not to proceed with the award of any contract. The University shall not be liable for interested party or applicant costs in relation to this procurement in any circumstances. The value of the contract over the potential 7 years duration is an estimate only and may fluctuate depending on the nature of estate use and development at the University. It is the University view that TUPE may apply in respect of this contract. TUPE refers to the \"Transfer of Undertakings (Protection of Employment) Regulations 2006\" as amended by the \"Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014\". However, tenderers will need to reach their own conclusion as to whether or not TUPE applies. Applicants are strongly advised to obtain professional HR and Legal advice as to the implications of TUPE regulations and pensions. The contract value in this notice is an estimate only covering the potential 7 years duration of the contract if optional extensions are exercised.",
        "datePublished": "2020-07-20T12:43:11+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50730000",
            "description": "Repair and maintenance services of cooler groups"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1050000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2020-08-18T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2020-11-01T00:00:00Z",
            "endDate": "2023-10-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/36d76f06-035b-4347-afd6-2a2afd16ccb3",
                "datePublished": "2020-07-20T12:43:11+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "contractNotice",
                "description": "Full Advert Description",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b9829318-facd-4559-9eda-d89d4bca00a7",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Link To Proactis Website",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7FXWaRZ8",
            "name": "UNIVERSITY OF ESSEX",
            "identifier": {
                "legalName": "UNIVERSITY OF ESSEX",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/7FXWaRZ8"
            },
            "address": {
                "streetAddress": "Wivenhoe Park",
                "locality": "COLCHESTER",
                "postalCode": "CO43SQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nigel Hopgood",
                "email": "procure@essex.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7FXWaRZ8",
        "name": "UNIVERSITY OF ESSEX"
    }
}