Award

Plotbox Cemetery and Crematorium Software - Direct Award via the G-Cloud 13 Framework

DURHAM COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

14 Mar 2024 at 09:28

Award Notice
Summary of the contracting process

The Durham County Council has awarded the contract for the provision of a Burials & Cremation Software system to Plotbox Inc. The contract, titled "Plotbox Cemetery and Crematorium Software", was awarded through a direct award via the G-Cloud 13 Framework. The procurement method used was selective, with the tender period ending on December 20, 2023. The contract period runs from December 31, 2023, to December 30, 2027. The buying organisation, Durham County Council, is located in DURHAM, England. The industry category is specific software packages related to cemeteries and cremation services.

This tender presents an opportunity for SMEs and businesses in the cemetery services and cremation services industry to compete for the contract. The contract is suitable for those able to provide solutions for the secure storage and use of burial and cremation data, along with potential system improvements for mapping cemeteries and closed churchyards. Businesses with experience in the industry-specific software package sector are well-suited to participate in this procurement process. The council's decision to utilise the G-Cloud 13 Framework for this contract offers a streamlined route for suppliers to engage with the public sector procurement process.

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Notice Information

Notice Title

Plotbox Cemetery and Crematorium Software - Direct Award via the G-Cloud 13 Framework

Notice Description

Durham County Council require an up to date solution for the provision of a Burials & Cremation Software system to ensure the data is used and stored securely, along with the potential system improvement of mapping of cemeteries/closed churchyards at a later date. Following extensive soft market research including demonstrations from suitable suppliers, the solution which best meets the needs of the Council was identified as the solution from Plotbox and this is available via direct award utilising the G-Cloud 13 Framework Agreement so this is the route taken by the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1701bee5-474a-4db7-8686-7672d12bee5f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/40ed9fba-ac98-4d44-8cff-e55b0dd045b2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

98 - Other community, social and personal services

CPV Codes

48100000 - Industry specific software package

98371100 - Cemetery services and cremation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£225,197 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20241 years ago
Submission Deadline
20 Dec 2023Expired
Future Notice Date
Not specified
Award Date
26 Feb 20241 years ago
Contract Period
31 Dec 2023 - 30 Dec 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5UQ
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

PLOTBOX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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