Award

Henley College Coventry - Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

22 Nov 2016 at 14:17

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The procurement process involves Henley College Coventry, which is seeking a contractor to provide cleaning services for its facilities. The tender titled "Henley College Coventry - Cleaning Services" falls under the category of Accommodation, building and window cleaning services and is located in Coventry, England. The procurement method is selective, following a restricted procedure, and the contract period spans three years, from 1 August 2016 to 31 July 2019, with an option for extension. Pre-qualification questionnaires must be submitted by 8 January 2016, with a total estimated contract value of £405,000.

This tender represents an excellent opportunity for businesses specialising in cleaning services, particularly those that can demonstrate innovation and high service standards. Companies that are able to provide advanced cleaning methods and equipment, as well as adhere to cleaning standards under the BICSc guidelines, would be well-suited to compete. The successful bidder will not only help maintain a high-quality learning environment for the college's students but will also benefit from a long-term contract in a vibrant educational setting.

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Notice Information

Notice Title

Henley College Coventry - Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning services at Henley College Coventry which is a vibrant and friendly, medium sized FE College that provides education, training and apprenticeships for approximately 5000 part-time and 1600 full-time students. The College has an excellent reputation for vocational courses in a wide range of areas including engineering, hospitality and catering, health and social care, hair and beauty, computing and sport. Study options are available at all levels up to and including higher education. Henley College Coventry's redevelopment has now been completed and was officially opened in March 2014. The PS8million facilities at Henley College Coventry includes a new entrance hall with an exhibition space to display learners' work, a new block with 14 large classrooms and state-of-the-art conference facilities, four new hair and beauty salons, a lively restaurant, a sports and fitness centre, and a Grade One nursery. Henley College Coventry believes in providing the best possible learner experience. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Henley College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for three years in duration from 1 August 2016 until 31 July 2019, with an option for a further extension at the end of the contract term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 14 cleaning operatives are employed to work (between the hours of 0500 and 0830), Monday to Friday, which includes a Supervisor. Additional information: The College's objectives: * To build upon the already improved standards of cleanliness within the College * To receive a service that complies with the service standards * To receive consistently high quality cleaning standards * To generate an improved learning environment for all students, within the College * To receive pro-active management support for the cleaning staff * To hold regular review meetings with the successful contractor * To achieve overall value for money Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/henley_college_coventry_cleaning The closing date for receipt of the Pre-Qualification Questionnaire is 8.1.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1789f8a1-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/83b48119-c47e-4616-9d05-8ec05b9e9de2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£405,000 £100K-£500K
Lots Value
Not specified
Awards Value
£369,971 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Nov 20169 years ago
Submission Deadline
8 Jan 2016Expired
Future Notice Date
Not specified
Award Date
20 Jun 20169 years ago
Contract Period
31 Jul 2016 - 31 Jul 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV2 1ED
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
Henley
Westminster Constituency
Coventry East

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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