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Automated Clinical Coding Software

West Suffolk NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

04 Aug 2026 at 16:45

Award Notice
Summary of the contracting process

West Suffolk NHS Foundation Trust procured an automated clinical coding software service for use by its coding teams. The system analyses patient records to support the accurate and efficient assignment of clinical codes, automating parts of the coding process rather than replacing the wider clinical coding function. Its purpose is to improve consistency and data quality, reduce manual effort, and help the Trust meet statutory, operational and financial reporting requirements. This is a software implementation service, with the procurement classified under CPV 72263000. The buying organisation is West Suffolk NHS Foundation Trust, based at Hardwick Lane, Bury St Edmunds. Delivery is associated with Bury St Edmunds and the East of England. The requirement is categorised as a service and is identified as suitable for small and medium-sized enterprises.

The procurement is complete and was awarded to CHKS Limited on 7 March 2026. The awarded contract value is £611,785. The contract period runs from 1 April 2026 to 31 March 2028. The Trust used a selective procedure through a call-off from a dynamic purchasing system, rather than an open standalone tender. The tender submission deadline was 1 February 2026 at 12:00 UTC. The opportunity was evaluated for the Trust’s requirement for clinical coding software implementation services. There was one procurement item and no separate lots are identified. CHKS Limited is the selected supplier, and the award is recorded as active. The process therefore represents a completed purchasing decision rather than a current opportunity to submit a bid.

This award demonstrates established NHS demand for software that supports clinical coding from patient records and delivers measurable operational benefits: consistent coding, better data quality, reduced manual work and reliable statutory, operational and financial reporting. Suppliers competing for similar work with this Trust should be able to provide and implement clinical coding automation, integrate the system into coding-team workflows and show that it can support accurate use of patient-record data. Credible competitors will need a clear understanding of NHS reporting requirements, dependable implementation and support arrangements, and evidence that their software can improve efficiency without undermining coding quality. The procurement route also indicates that suppliers seeking future work of this type should understand dynamic purchasing system call-offs and the requirements of selective competitions.

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Notice Information

Notice Title

Automated Clinical Coding Software

Notice Description

A clinical coding software solution used by the Trust to support the accurate and efficient assignment of clinical codes from patient records. The system assists coding teams by automating elements of the clinical coding process, improving coding consistency, supporting data quality, reducing manual effort and helping the Trust meet statutory, operational and financial reporting requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1c14490f-e776-44a6-845a-bdf36fd3920c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/abcd1d3e-9e80-4e64-b4b0-cd77617ccb3f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72263000 - Software implementation services

Notice Value(s)

Tender Value
£611,785 £500K-£1M
Lots Value
Not specified
Awards Value
£611,785 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Mar 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Suffolk NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 2QZ
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Southgate
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

CHKS Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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