Award

NCC1672 Elections Post and Print

NORTHUMBERLAND COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

05 Feb 2026 at 11:21

Award Notice
Summary of the contracting process

Northumberland County Council has awarded a contract titled "NCC1672 Elections Post and Print" under the NEPO504 framework to Civica Election Services Limited. This contract, valued at £1,527,156, falls under the industry category for electoral forms and covers services related to print and postage for electoral activities in the North East, United Kingdom. The procurement was conducted using a selective method, specifically via a call-off from a framework agreement. The contract runs from 1 December 2025 to 30 November 2028, with the next significant local elections scheduled for May 2029. As of February 2026, the award has been published, concluding the tender process.

This procurement opportunity presents significant business growth potential particularly for firms involved in printing and mailing services, as well as those specialising in electoral and electoral registration materials. Small and medium-sized enterprises (SMEs) could particularly benefit given the scale of the activities involved. The contract requires comprehensive postal services including the dispatch of various election-related documents, which could be a transformative opportunity for businesses adept at complex, large-scale logistical operations and compliance with electoral commission standards.

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Notice Information

Notice Title

NCC1672 Elections Post and Print

Notice Description

This contract was awarded under the NEPO framework - NEPO504 Election and Electoral Registration Print. Northumberland County Council have five types of scheduled elections (UKPGE, PCC, CAM, County and Parish), Neighbourhood Planning Referendums, by elections and occasional parish polls. There are four parliamentary constituencies (including two with take on from two other local authority areas). Local elections are held on a four-year all-out basis with the next elections to be held in May 2029. These are made up of 69 single member county divisions, 230 separate parish/parish ward potential contests. In May 2025 only 47 parish areas were contested. The CAM (and PCC if still required) elections will be held in May 2028. Northumberland County Council has around 170,000 properties to canvass on an annual basis. The current number of postal voters is around 70,000.Invitations to Register are sent on a weekly basis. In one year around 1600 - 2000 in total. Certain standard letters area also sent weekly averaging around 8,000 - 10,000 annually. All prescribed Electoral Commission templates must be used, all templates to be proofed and agreed. Variable data examples to be provided for proofing before despatch. Print specification Registration specific print * ITR form print and postage * Weekly document queue letters print and postage Canvass specific print and service * Canvass Communication A print and postage * Canvass Communication Form B print and postage * Canvass Form - print and postage * Automated Household Responses - online response to canvass Election/referendum specific print * Ballot papers - polling stations * Ballot papers - postal votes * Postal vote envelopes - outer, B and A * Postal vote postage * Large scale ballot papers - polling stations * Counting sheets Postage Postal vote packs to be sent First Class post by Royal Mail. All other items to be agreed with client as to the method of postage, if non-Royal Mail solutions to be used (Downstream or hand delivery) Poll cards, all envelopes and licences to be approved by Royal Mail (where applicable) for compliance with machine sortation. There may also be other additional ad hoc requirements which will be agreed with the supplier in advance and will be in line with framework specifications and pricing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1efd8982-f868-4ee0-87c3-5819aa71c9e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/596be665-d9c2-460a-9da8-e6f69d4e7454
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22821000 - Electoral forms

Notice Value(s)

Tender Value
£1,527,156 £1M-£10M
Lots Value
Not specified
Awards Value
£1,527,156 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
28 Nov 2025Expired
Future Notice Date
Not specified
Award Date
12 Jan 20261 months ago
Contract Period
1 Dec 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHUMBERLAND COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MORPETH
Postcode
NE61 2EF
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC42 Northumberland
Delivery Location
TLC North East (England)
Local Authority
Northumberland
Electoral Ward
Morpeth Kirkhill
Westminster Constituency
North Northumberland

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA ELECTION SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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