Tender

Chipping Sodbury School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 1 release in its history.

Tender

17 Oct 2019 at 17:15

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for cleaning services at Chipping Sodbury School, located in Bristol, England. This procurement falls under the category of school cleaning services and is currently at the tender stage, with submissions closing on 15 November 2019. The contract is set to commence on 1 April 2020, lasting for an initial three years until 31 March 2023, with potential for a two-year extension. The total value of the contract is £325,000 and it's procured through a selective, restricted procedure, requiring a detailed Selection Questionnaire from interested suppliers.

This tender presents a valuable opportunity for businesses specialising in cleaning services, particularly those with experience in the educational sector. Companies with a strong operational presence in the Bristol and South West area will be well-positioned to compete effectively, as local support and flexibility are essential for meeting the contract requirements. Suppliers should note the emphasis on quality service and effective management reporting, which underscores the opportunity for growth in delivering reliable and comprehensive cleaning provisions to educational institutions.

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Notice Information

Notice Title

Chipping Sodbury School - Tender for Cleaning Services

Notice Description

Chipping Sodbury School is a mixed 11-18 comprehensive school. It is situated on the southern outskirts of the medieval market town of Chipping Sodbury, on the southern edge of the Cotswolds. The school is a short drive from the cities of bath and Bristol. It is easily accessible from the M4/M5 motorway network. The school serves Chipping Sodbury, Yate and surrounding villages. In 2013 the school became a Co-operative Trust School, with the creation of Chipping Sodbury School Co-operative Trust. As a community we have worked hard at developing a set of core values. These values underpin the work that we do. 'Respect, responsibility, aspiration and integrity'. The successful supplier will be required to provide cleaning services for Chipping Sodbury School. The contract will commence on 1.4.2020 for an initial period of 3 years, ending on 31.3.2023, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced supplier who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the school buildings. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The supplier shall provide a comprehensive cleaning service to the client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. Further information is provided in the SQ document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/chipping-sodbury-school/ The closing date for receipt of the Selection Questionnaire is 15.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-22aa484d-56da-420f-a36a-828b716c48ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3e4f1791-4f56-4ed1-9c7d-8c1556a7d18c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£325,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20196 years ago
Submission Deadline
15 Nov 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 31 Mar 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS37 6EW
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Chipping Sodbury & Cotswold Edge
Westminster Constituency
Thornbury and Yate

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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