Tender

The Royal Parks (TRP) - Kensington Gardens Major Event - Soft Market Testing Information

BIP SOLUTIONS LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

03 Jul 2024 at 11:18

Tender Notice
Tender

27 Jun 2024 at 14:19

Tender Notice
Summary of the contracting process

The Royal Parks (TRP) is seeking an Event Organiser for a major event in Kensington Gardens. The event aims to celebrate horticulture, promote sustainability, and operate for up to five days annually. The contract period is expected to be 3+2 years, starting in either 2026 or 2027, with the event held in September or October. The procurement stage involves a Soft Market Testing exercise, with the tender period ending on July 31, 2024. The location is London, United Kingdom, and the industry category is event services.

This tender by TRP offers opportunities for Event Organisers or consortia to plan and produce an annual event at Kensington Gardens. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organizations are well-suited to compete. Businesses should engage in the planning, promotion, and production of the event in exchange for an upfront hire fee payment. The contract period spans from 2025 to 2030, providing long-term growth opportunities for successful bidders.

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Notice Information

Notice Title

The Royal Parks (TRP) - Kensington Gardens Major Event - Soft Market Testing Information

Notice Description

Text to be corrected in the original notice: Place of text to be modified: II.3) Estimated date of publication of contract notice: 27 June 2024 Instead of: 27 June 2024 Read New: 19 November 2024 Other additional information: II.3) Estimated date of publication of contract notice Soft Market Testing Information must be submitted, via the Delta online portal by 14:00 hours on Wednesday 31st July 2024. Please register free of charge on Delta eSourcing: https://www.delta-esourcing.com/ The Royal Parks is in the process of scoping out a new event. This event will be held on Albert Lawns in Kensington Gardens and is expected to operate for up to five days, with the objectives of celebrating horticulture, helping nature thrive, and promoting sustainable practices in modern life. TRP is excited to partner with an Event Organiser who can bring their expertise, innovation and creativity to make this new major event a success. It is likely that the contract period will be for up to 5 years, (probably as a 3+2), starting in either 2026 or 2027 and for an event held annually in the months of either September or October. TRP is looking for a suitably qualified Event Organiser or suitable consortia to plan, promote and produce an annual event for Kensington Gardens, in return for paying TRP a hire fee upfront. TRP is undertaking this Soft Market Testing exercise to establish levels of interest in the opportunity and to identify any market constraints we should be aware of during the drafting and mobilisation of the tender process. To ensure that economic operators are treated equally and without discrimination, and to act in a transparent and proportionate manner, TRP has advertised its request for participation in this market consultation. TRP notes that should it decide to proceed with any procurement exercise following this Soft Market Testing, these will be undertaken in compliance with the principles of UK Public Procurement Regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-26eeda2b-cc12-42dc-9f36-8be80fd2501e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a2349f2b-8f7a-40d7-817b-27bcbe497d30
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Not Specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jul 20241 years ago
Submission Deadline
30 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2025 - 1 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIP SOLUTIONS LIMITED
Contact Name
Not specified
Contact Email
procurement@royalparks.org.uk
Contact Phone
+443000612000

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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