Tender

SPS2437 - Royal Greenwich Summer Festival 2021

ROYAL BOROUGH OF GREENWICH

This public procurement record has 2 releases in its history.

TenderAmendment

30 Apr 2021 at 10:25

Tender Notice
Tender

11 Apr 2021 at 15:28

Tender Notice
Summary of the contracting process

The Royal Borough of Greenwich is seeking tenders for the provision of services for the Royal Greenwich Summer Festival 2021, a community event set to take place on Saturday, 21 August 2021, in Charlton Park, London. This procurement process is currently in the Planning stage, with the deadline for submissions having been 30 April 2021. The total budget for this project is £165,000, and it falls under the services category, specifically related to public events coordination and management.

This tender presents a significant opportunity for businesses specialising in event management, entertainment, catering, and community engagement, particularly those with experience in large-scale public festivals. Given the focus on equality, diversity, and local community involvement, organisations that bring innovative programming or activities that reflect these values would be well-suited to compete. The event aims to celebrate the end of the pandemic and to foster community spirit, which can be especially appealing for businesses looking to enhance their visibility and contribute positively to their local area.

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Notice Information

Notice Title

SPS2437 - Royal Greenwich Summer Festival 2021

Notice Description

Royal Borough of Greenwich invites tenders for a contractor to provide Summer Festival 2021 Services. Following a restructure in 2020, instead of creating and managing all of our events in house, the Royal Borough of Greenwich Events and Culture team is looking for new partners to produce our larger outdoor, public events on our behalf. The largest has always been our annual summer community festival. We are looking for an organisation to produce a new event in its entirety to replace the Get Together and give it a fresh new look and feel. As we out of the Covid-19 pandemic there is much to celebrate, and the event should reflect this. For this year only, as the launch of something new, and a celebration of the potential end of the pandemic, we are able to invest more in the event than ever before, enabling the opportunity to produce a really spectacular show. The 2020 event did not go ahead due to the Covid-19 pandemic, and as such this year provides a natural opportunity to reconfigure the event and move location. Therefore the 2021 event will be in Charlton Park, Cemetery Lane, SE7 8DZ on Saturday 21 August. This location has been chosen as the park is in the centre of the borough , is a large, flat, green space with many sections, fenced with several gates, a small car park and is well equipped with existing facilities including a skate park, cafes and a playground making it the perfect location for a contemporary outdoor community festival, with exciting new content for residents to enjoy. The end of summer date hopefully allows for the Covid-19 restrictions to have been lifted, the vaccination programme to have been completed, and anticipates that visitors will have regained confidence in large events and social gatherings again. The event will also provide an opportunity for thanks to our NHS and key workers, as well for reflection and memorial to those lives lost during the pandemic. The focus for the event should be a contemporary family festival with an overriding theme of equality and diversity. We envisage music, arts, culture, food and entertainment from around the world, but embedded in the diversity of the variety of communities we have in Royal Greenwich. The event needs a rebrand - with a new name that captures this essence. Due to the borough's rich military history and some armed forces content at previous events, we may want to include some content of this nature such as an assault course and visibility and support from local community groups such as the Army Cadets and British Legion etc. The event will be held on Saturday 21 August 2021 and be open from 12-8pm. The audience profile is wide and should appeal to people of all ages and backgrounds including appealing to families. Please direct all enquiries via the Proactis e-tendering portal https://royalgreenwich.proactishosting.com/ Additional information: The Framework Terms and Conditions of contract that have been published alongside this notice in the Invitation To Tender (ITT) pack are subject to change before the ITT stage of this process commences. Price is not the only award criterion and all criteria are stated only in the procurement documents.This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://royalgreenwich.proactishosting.com/ by following the link https://procontract.due-north.com/register. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time, please ensure that you allow a sufficient amount of time to register. Full instructions can be found at https://supplierhelp.due-north.com/ once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2a30d60e-b085-413a-b226-14cb8a4db1b3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/23630e59-c984-4731-9b61-6fc326e82dce
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Other
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Apr 20214 years ago
Submission Deadline
30 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 May 2021 - 13 May 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BOROUGH OF GREENWICH
Contact Name
Andrew Clark
Contact Email
andrew.clark@royalgreenwich.gov.uk
Contact Phone
+44 2089214334

Buyer Location

Locality
LONDON
Postcode
SE18 6HQ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI51 Bexley and Greenwich
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Greenwich
Electoral Ward
Woolwich Arsenal
Westminster Constituency
Greenwich and Woolwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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