Award

Document Imaging Software

UTTLESFORD DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

07 Nov 2018 at 17:35

Award Notice
Summary of the contracting process

The Uttlesford District Council has completed a procurement process for a project entitled "Document Imaging Software". This procurement falls within the services industry category and is focused on replacing the existing Northgate "Iclipse" software with the "Information@Work" system. The contract, worth £232,934, was awarded following a limited procurement method, described as a negotiated procedure without prior publication. The contract commenced on 1 December 2018 and is set to extend until 31 January 2023, with strategic reviews scheduled to align with the Northgate System's renewal date.

This tender presents significant opportunities for software companies specialising in document management solutions, particularly those able to provide robust systems that integrate seamlessly with existing software infrastructures. Businesses that offer perpetual licensing and ongoing support or hosting services will find themselves well-positioned to compete. As the public sector increasingly upgrades its software systems, firms that demonstrate the capability to deliver innovative solutions and ongoing service excellence will likely benefit from such procurement opportunities.

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Notice Information

Notice Title

Document Imaging Software

Notice Description

Replacement of de-supported Northgate "Iclipse" software with "Information@Work". System integrates with the existing Northgate system owned by the Council and operated under a perpetual licence. "Information@Work" replaces software that is being de-supported before the end of the current maintenance term. "Information@Work" will be purchased outright with a perpetual licence to operate with support and hosting for a term of 50 months in the first instance and options to extend for as long as the software remains fit for purpose. The renewal date of this software is aligned to that of the Northgate System allowing for strategic reviews at relevant intervals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2ddd0327-0d84-4b95-918f-ea425fd709e8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0077978d-16ea-4dc2-939b-8ad79057f875
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

Notice Value(s)

Tender Value
£232,934 £100K-£500K
Lots Value
Not specified
Awards Value
£232,934 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20187 years ago
Submission Deadline
7 Nov 2018Expired
Future Notice Date
Not specified
Award Date
30 Oct 20187 years ago
Contract Period
1 Dec 2018 - 31 Jan 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UTTLESFORD DISTRICT COUNCIL
Contact Name
Cristine Oakey
Contact Email
coakey@uttlesford.gov.uk
Contact Phone
01799 510451 ext 451

Buyer Location

Locality
SAFFRON WALDEN
Postcode
CB11 4ER
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Uttlesford
Electoral Ward
Saffron Walden Audley
Westminster Constituency
North West Essex

Supplier Information

Number of Suppliers
1
Supplier Name

NORTHGATE PUBLIC SERVICES (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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