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Workday Subscription

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 7 releases in its history.

AwardUpdate

13 Aug 2026 at 17:00

Award Notice
AwardUpdate

11 May 2026 at 12:02

Award Notice
AwardUpdate

19 Dec 2025 at 15:55

Award Notice
AwardUpdate

23 Jul 2025 at 14:39

Award Notice
AwardUpdate

28 Oct 2024 at 10:40

Award Notice
AwardUpdate

17 Aug 2023 at 15:52

Award Notice
Award

15 Aug 2022 at 09:45

Award Notice
Summary of the contracting process

UK Shared Business Services Limited procured a Workday subscription, classed as software packages and information systems (CPV 48000000). The requirement supports the buyer’s use of Workday software rather than the supply of physical goods or construction works. The purchasing organisation is UK Shared Business Services Limited, based in Swindon, England, and the recorded delivery location is also Swindon. The supplier is Workday Limited. The procurement is categorised as goods, although the commercial requirement is a subscription to enterprise business software. This opportunity is therefore relevant to Workday, enterprise resource planning, human resources software and associated subscription-management specialists, particularly businesses able to provide or support Workday services through an established public-sector purchasing route.

The procurement has been awarded and is complete. It was a direct award to Workday Limited through the Back Office Software Framework Agreement, using a selective call-off procedure. The award date was 26 July 2022. The contract runs from 26 July 2022 to 27 July 2026. The final awarded value is £2,358,115 excluding VAT. The procurement record also states that a variation increased the overall contract value to £2,358,299 excluding VAT before Contract Variation 012 reduced it by £184 to the final contract value. The original estimated tender value was £840,000 excluding VAT. The requirement was suitable for small and medium-sized enterprises, and the award was made to a single supplier. No competitive evaluation criteria or lots are recorded.

For a supplier that did not win this procurement, the award demonstrates substantial public-sector demand for a long-term Workday subscription at enterprise scale within UK Shared Business Services Limited. A credible competitor for a future requirement would need demonstrable capability to supply Workday software subscriptions, manage a multi-year public-sector software arrangement and support the buyer’s ongoing use of the platform. Experience with framework call-offs and direct awards would be commercially relevant, as would the capacity to administer contract changes and maintain service continuity throughout the agreement. The requirement was identified as suitable for SMEs, so smaller Workday specialists may be well placed where they can meet the framework, subscription and support obligations. The relevant competitive focus is Workday and closely associated enterprise business software provision.

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Notice Information

Notice Title

Workday Subscription

Notice Description

***please note this is an award notice, not a call for competition*** This requirement is for Workday Subscription. This is a Direct Award to WORKDAY LIMITED via Back Office Software Framework Agreement (CCS). As a result of the Variation the overall contract value has been increased to PS2,358,299.00 excluding VAT. Contract Variation 012 is to reduce the Contract value by -PS184.00 New contract value is PS2,358,115.00 ex VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2fee1974-fa4e-4263-b9b0-a32cc4564e94
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93ee862a-2091-4287-a577-f411d03b9692
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
Not specified
Awards Value
£2,358,115 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20262 weeks ago
Submission Deadline
25 Jul 2022Expired
Future Notice Date
Not specified
Award Date
26 Jul 20224 years ago
Contract Period
26 Jul 2022 - 27 Jul 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

workday limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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