Planning

NFCC World Fire Congress 2026 Event Management Company NFCC00005

NATIONAL FIRE CHIEFS COUNCIL LIMITED

This public procurement record has 2 releases in its history.

Planning

19 Feb 2025 at 17:54

Market Engagement Notice
Planning

19 Feb 2025 at 15:15

Market Engagement Notice
Summary of the contracting process

The National Fire Chiefs Council (NFCC) is seeking an experienced event management company for the NFCC World Fire Congress 2026. The procurement, currently in the planning stage, aims to identify a firm to organise and co-ordinate this significant international event to be held at the QE2 Conference Centre in central London in September 2026. This tender, classified under Seminar Organisation Services and Event Services, includes an early engagement stage with a milestone set for the engagement end date on 28 March 2025. The procurement process initiated on 19 February 2025, and the NFCC, located in London, will be the buying organisation overseeing this event management tender.

This tender represents a valuable opportunity for businesses specialising in event management, particularly those accustomed to handling large-scale, international conferences. SMEs are especially encouraged to participate in this process. By taking on this contract, an event management company can leverage the occasion to collaborate with the NFCC, enhancing its portfolio by delivering a prestigious global event. The successful bidder will be responsible for managing various elements of the event and ensuring seamless coordination, providing a platform to showcase their organisational and logistical expertise on a global stage.

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Notice Information

Notice Title

NFCC World Fire Congress 2026 Event Management Company NFCC00005

Notice Description

In September 2026 the NFCC will be hosting the 2nd meeting of the World Fire Congress. The World Fire Congress (WFC) was created to bring together Fire and Rescue Services across the world to meet and address the many common issues, risks and challenges that fire and rescue services are facing - from operational responses, to the impact of climate change and extreme weather events, to work around culture and diversity, to firefighter mental and physical health and wellbeing, to wider sharing of learning and good practice. The Congress seeks to grow and deepen international collaboration across fire and rescue services - bringing the benefits of shared understanding and experience to tackle the challenges that fire services face globally. The inaugural WFC was held in the USA in April 2024, attracting delegates from over 50 different countries across the world. As a bi-annual event, the UK will host the 2026 WFC. The National Fire Chiefs Council (NFCC) will be taking the lead and be responsible for the hosting of the 2026 event, which will be held at the QE2 Conference Centre in central London. The event poses a significant opportunity for NFCC and UK Fire and Rescue Services to host a major international event, raising the profile and reputation of UK Fire and Rescue; generating new opportunities to learn from and share international best practice, and demonstrating our value and capabilities - both to UK governments and wider national and international partners. NFCC is looking to procure the services of an experienced Events Management Company to support us in the organisation and co-ordination of the World Fire Congress 2026. NFCC has a small internal events management team focused on delivering our existing commercial events programme. However, given the size and scale of the WFC and to ensure minimal disruption to the delivery of our business-as-usual events programme, we are seeking the services of an external event management company to deliver against the specification detailed in this document and to provide expertise and support in the delivery of this important international event. It is the responsibility of the tendering organisation to obtain for itself, at its own expense, all information necessary for the preparation of its Tender. The proposals should address how the tendering organisation would manage each element of the requirement and the proposed pricing models submitted should clearly explain how each would be priced. The full specification can be found in Appendix 1 of the attached ITT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-30fc118a-2539-4438-9a77-fe798e5b1ee9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb57de12-4c44-436a-9430-ce2982c06017
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79951000 - Seminar organisation services

79952000 - Event services

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
28 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL FIRE CHIEFS COUNCIL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC2H 9JQ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Holborn & Covent Garden
Westminster Constituency
Holborn and St Pancras

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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