Award

DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Jun 2025 at 08:51

Award Notice
Tender

05 Feb 2025 at 14:47

Tender Notice
Summary of the contracting process

Staffordshire County Council sought an open procurement process for the provision of printing and mailing services related to elections and electoral registration for South Staffordshire District Council (SSDC). This procurement, identified by tender ID IA3300, covered the production of crucial electoral documents such as canvass forms, polling cards, and ballot papers and required that the supplier's premises be within 50 miles of SSDC's offices. The procurement process was classified under the industry category of "Printing and related services" with a CPV code of 79800000, taking place in the West Midlands, UK. Originally published on 5 February 2025, the tender's period closed on 7 March 2025, with a contract duration from 1 June 2025 to 31 May 2030. The procurement reached the award stage with the contract being valued at £250,000.

This tender provides a significant opportunity for businesses specialising in printing and related services, particularly those SME-qualified due to its suitability for small to medium enterprises. The contract, awarded to Opus Trust Marketing t/a Adare SEC Limited, showcases the potential for growth through long-term partnership in meeting statutory electoral obligations. Companies with facilities near the required location could have leveraged this proximity for competitive advantage, demonstrating excellence in adhering to legislative and official guidance requirements. The open procurement method invited competition, offering a chance for businesses to establish or strengthen their presence in the public sector service landscape, especially those capable of delivering large-scale, compliant print solutions.

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Notice Information

Notice Title

DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

Notice Description

South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for canvassing and elections which SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government or other Official guidance and timescales. This will include production of: * Canvass Forms (CF, CCA, CCB) * Invitation to Register Forms (ITRs) * Associated Reminder Forms for ITRs * Polling Cards & Household Notification Letters (HNLs) * Postal Voting Packs (PVs) * Ballot Papers NB - it is a requirement that the supplier's premises is located within 50 miles from South Staffordshire District Council (SSDC) offices, as detailed in the specification. Additional information: https://supplierlive.proactisp2p.com/Account/Login Please access the tender documents using the above link.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3167a53d-38f8-4b0b-bd69-09ce9d8f7c4d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b245b542-9e11-4b83-a990-2c6adc2fb13e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
£250,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20258 months ago
Submission Deadline
7 Mar 2025Expired
Future Notice Date
Not specified
Award Date
7 May 20259 months ago
Contract Period
31 May 2025 - 31 May 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2LP
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

OPUS TRUST MARKETING T/A ADARE SEC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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