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ElectionsPro - Cloud based Electoral Management System

Bristol City Council

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 12:24

Award Notice
Summary of the contracting process

Bristol City Council procured a cloud-based electoral management system, described as ElectionsPro. This is a software service for managing electoral activity, rather than a purchase of general-purpose software or hardware. The named requirement is for the system itself; the procurement data does not describe additional implementation or support tasks. Delivery is associated with Bristol City Council’s address at City Hall, College Green, Bristol. The listed delivery locations also cover the United Kingdom and several wider territories and regions, including Europe, the Channel Islands and the Isle of Man. The requirement sits within software and information systems, with the main procurement category recorded as services.

The procurement is complete and was awarded to FCS Software. The award was made on 1 September 2026, with the contract running from 21 October 2026 to 20 October 2028. The awarded contract value is £76,750. The tender’s estimated value was also £76,750. The stated submission deadline was 1 August 2026. The procurement method is described as “Other”, with no further method detail. It is presented as a single requirement, with no lot structure stated. No eligibility requirements or evaluation criteria are set out in the available process details, so the basis on which bids were compared cannot be summarised beyond the recorded award to the selected supplier.

This award shows that Bristol City Council buys a cloud-based electoral management system as a defined software service, at a modest contract scale, and that a specialist supplier can secure the work. A credible competitor for a future requirement of this kind would need a functioning cloud system designed for electoral management, with the capacity to support the council’s operational use across the locations identified for delivery. Experience supplying electoral software would be directly relevant; the award data does not establish particular technical standards, accreditations, staffing levels or implementation obligations, so these should not be assumed as buyer requirements. The successful supplier is recorded as an SME, indicating that the work was delivered by a smaller business, although this does not establish that the procurement was reserved for SMEs.

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Notice Information

Notice Title

ElectionsPro - Cloud based Electoral Management System

Notice Description

ElectionsPro - Cloud based Electoral Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-31e1426c-7d3e-4bc8-bea6-0a17da9c7a00
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3cec1326-0e7f-46da-b292-383bd28a13d2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£76,750 Under £100K
Lots Value
Not specified
Awards Value
£76,750 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Sep 20261 months ago
Contract Period
21 Oct 2026 - 20 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bristol City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

FCS Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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