Award

Guilsborough Multi Academy Trust ~ Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

25 Jun 2019 at 10:06

Award Notice
Tender

26 Sep 2018 at 09:24

Tender Notice
Summary of the contracting process

The Guilsborough Multi Academy Trust is currently in the contracting phase for cleaning services, with the contract expected to last three years from March 1, 2019, until February 29, 2024, with the possibility of a two-year extension. The tender, titled "Tender for Cleaning Services," focuses on providing high-quality cleaning services to its facilities in Guilsborough, situated on the Northamptonshire/Leicestershire border. The total value of the contract is £635,000. Interested suppliers were required to submit their Selection Questionnaires by the deadline of October 29, 2018, 12:00 PM.

This tender presents significant growth opportunities for cleaning services companies, particularly those that can demonstrate innovation, effective management practices, and adherence to British Institute of Cleaning Science (BICSc) standards. Businesses positioned to compete successfully will likely range from small and medium-sized enterprises (SMEs) to larger entities that can supply the necessary staffing levels and equipment, ensuring a consistent high level of service in a rural setting. The ability to offer variant bids may also provide additional avenues for winning the contract.

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Notice Information

Notice Title

Guilsborough Multi Academy Trust ~ Tender for Cleaning Services

Notice Description

Guilsborough Academy is a secondary school situated in the rural village of Guilsborough on the Northamptonshire / Leicestershire border. The school converted to academy status in 2011 and formed a Multi Academy Trust with Naseby Church of England Primary Academy in 2014. We believe that learning should be enjoyable and challenging. This belief, combined with the excellent teaching skills and commitment of our staff and the enthusiasm and hard work of our students, lies at the heart of our success. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.3.2019 until 28.2.2022 with an option to extend for a further 2 years subject to approval of the Trust. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: - innovation, - new equipment, and - cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. It should also be noted that these schools are rural and Suppliers are expected to ensure staffing is sufficient at all times. At present the cleaning staff structure is: - 1 cleaning supervisor, - 1 assistant supervisor, - 6 cleaning operatives, - 7 x 6th formers with varied shifts patterns. The current incumbent is Birkin cleaning services. There are not any incumbent members of cleaning staff who are members of the LGPS. The value of the current contract is: - Guilsborough Academy: 100 000 GBP + VAT, - Naseby CofE Primary School: 5 400 GBP + VAT. It should be noted that this Trust may grow in size and any further schools joining the Trust over the course of this contract may, with the agreement of the Trust, be included into this contract. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/guilsborough_multi_academy_trust The closing date for receipt of the Selection Questionnaire is 29.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-332ed29f-134a-4448-817e-0ba409a553d2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/841e7dee-a270-442c-a32a-bc562cf705df
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£527,000 £500K-£1M
Lots Value
Not specified
Awards Value
£635,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20196 years ago
Submission Deadline
29 Oct 2018Expired
Future Notice Date
Not specified
Award Date
31 Jan 20197 years ago
Contract Period
1 Mar 2019 - 29 Feb 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILSBOROUGH
Postcode
NN6 8QE
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Long Buckby
Westminster Constituency
Daventry

Supplier Information

Number of Suppliers
1
Supplier Name

EASY CLEAN CONTRACTORS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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