Award

City of Stoke-on-Trent Sixth Form College - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

15 Nov 2019 at 09:57

Award Notice
Tender

31 May 2019 at 08:57

Tender Notice
Summary of the contracting process

The City of Stoke-on-Trent Sixth Form College, managed by The Litmus Partnership Ltd, has conducted a tender process for Cleaning Services, with the published contract value at approximately £450,000. The contract, initiated on 1st September 2019, spans a duration of three years, concluding on 31st July 2022, with options for a two-year extension. The tender period ended on 14th June 2019, and it follows a selective procurement method under the restricted procedure, focusing on building-cleaning services within Stoke-on-Trent (postcode ST4 2RU).

This procurement presents significant opportunities for businesses in the cleaning services industry, particularly small and medium-sized enterprises (SMEs) that can demonstrate innovation and high service standards. Suppliers that can offer advanced cleaning methods and equipment to meet the British Institute of Cleaning Science (BICSc) standards would be especially well-placed to succeed. Companies keen to manage larger contracts and elevate cleaning standards in educational environments may find this contract particularly beneficial for growth.

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Notice Information

Notice Title

City of Stoke-on-Trent Sixth Form College - Tender for Cleaning Services

Notice Description

As the first purpose-built sixth form college in the country, having relocated to a new purpose built, modern facility in 2010, Stoke Sixth Form college have been delivering post-16 education to students for almost 50 years. The College have helped over 30 000 young people reach their potential by progressing onto universities, great jobs and varied apprenticeships. With a wealth of experience, college staff are experts in the field of providing high quality education for all. The college also converted to The potteries educational Trust on 1.9.2017, which is a vibrant learning community working hard in the areas that they serve to maintain and develop excellent and innovative teaching and learning. The Trust will deliver high quality parental engagement, pastoral support and the pooling of resources and expertise to achieve an outstanding learning experience and outcomes for all of our children and young people. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the college. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an environment that is fit-for-purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2019 until 31.7.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract for cleaning only is circa 90 000,00 GBP + VAT. At present around 10 or 11 cleaning operatives (a mix of 5 x permanent and Unitemps staff) are employed to work between the hours of 11:00 a.m. - 3:00 p.m. (2 x operatives) and 4:00 p.m. - 7:00 p.m. (all), Monday to Friday. The contract supervisor undertakes cleaning and non-cleaning duties, totalling 35 hours per week, which is included in the total of 190,75 hours per week. Full or partial area cleaning is required for 51 weeks. (Further information is provided in the SQ Document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/cityofstoke/ The closing date for receipt of the Selection Questionnaire is 14.6.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-34575cde-7e72-4183-a1aa-1c2ad3b17a75
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c9acdfd3-6850-4649-abb8-391dda7f4cc5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£386,250 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Nov 20196 years ago
Submission Deadline
14 Jun 2019Expired
Future Notice Date
Not specified
Award Date
5 Aug 20196 years ago
Contract Period
31 Aug 2019 - 31 Jul 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 2RU
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
Not specified
Local Authority
Stoke-on-Trent
Electoral Ward
Hanley Park, Joiner's Square & Shelton
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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