Planning

Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events

NORTH YORKSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

07 May 2025 at 11:19

Market Engagement Notice
Planning

07 May 2025 at 11:18

Market Engagement Notice
Summary of the contracting process

North Yorkshire Council is in the planning stage of a procurement process, seeking information to shape a forthcoming tender for the provision of medical support services at Scarborough Open Air Theatre, Scarborough Spa, and other event venues. This Request for Information (RFI) falls under the health services industry category, with the procurement identified as YORTender Quote/Tender 98902. The project is situated in Yorkshire and the Humber, United Kingdom. The engagement process for this market research is set to conclude on 30th May 2025. This phase aims to explore supplier capabilities to ensure that a comprehensive tender specification can be developed addressing various medical and first aid needs at public events.

This tender presents significant opportunities for businesses specialising in medical services, event safety, and emergency response. Enterprises experienced in handling diverse medical emergencies, including drug and alcohol-related incidents, will find this particularly suited to their capabilities. Moreover, with relevance to small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), there is room for both established and emerging firms to contribute to public well-being whilst expanding their operational footprints within the region. The council seeks innovative approaches that minimise stress on local NHS resources, providing a strategic opening for providers to showcase tailored medical solutions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events

Notice Description

North Yorkshire Council is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for the provision of medical support at events at the Scarborough Open Air Theatre, Scarborough Spa and other venues. The number of people requiring medical treatment at any music or similar event will vary considerably with the activities being undertaken, along with the environmental conditions surrounding the event. Even at a small, low risk event, there is the possibility of collapses or other medical emergencies. There is extensive evidence demonstrating the importance of rapid lifesaving first aid in these circumstances. The range of medical conditions can also vary enormously and there should be adequate capability to manage a wide range of traumatic and medical situations, varying from the trivial to the life threatening. Special consideration needs to be given to drug and alcohol issues, along with psychiatric problems. It is important to ensure that the spectrum of care is available, commensurate with the size of the event. The Role: * Ensuring that there is an appropriate level of medical, first aid and ambulance provision at an event that will minimise the impact on the local NHS services. * Undertake a medical, ambulance and first aid assessment. * A medical staffing plan should be made prior to the event to ensure that staff are deployed appropriately * Medical provision should be provided for the full duration of the events, including build up and derig. The Request for Information documentation is available in YORTender (https://yortender.eu-supply.com). Once in the system, please search for Quote/Tender 98902 - Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-35a984c7-bc84-4869-8c61-212df9ac1c6b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/490a2b00-6175-495b-964c-6c6bb8c0e56c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85100000 - Health services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
30 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-35a984c7-bc84-4869-8c61-212df9ac1c6b-2025-05-07T12:19:43+01:00",
    "date": "2025-05-07T12:19:43+01:00",
    "ocid": "ocds-b5fd17-35a984c7-bc84-4869-8c61-212df9ac1c6b",
    "language": "en",
    "initiationType": "tender",
    "title": "Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-05-30T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/490a2b00-6175-495b-964c-6c6bb8c0e56c",
                "datePublished": "2025-05-07T12:18:20+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-05-07T12:19:43+01:00"
            }
        ]
    },
    "tender": {
        "id": "YORTender Quote/Tender 98902",
        "title": "Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events",
        "description": "North Yorkshire Council is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for the provision of medical support at events at the Scarborough Open Air Theatre, Scarborough Spa and other venues. The number of people requiring medical treatment at any music or similar event will vary considerably with the activities being undertaken, along with the environmental conditions surrounding the event. Even at a small, low risk event, there is the possibility of collapses or other medical emergencies. There is extensive evidence demonstrating the importance of rapid lifesaving first aid in these circumstances. The range of medical conditions can also vary enormously and there should be adequate capability to manage a wide range of traumatic and medical situations, varying from the trivial to the life threatening. Special consideration needs to be given to drug and alcohol issues, along with psychiatric problems. It is important to ensure that the spectrum of care is available, commensurate with the size of the event. The Role: * Ensuring that there is an appropriate level of medical, first aid and ambulance provision at an event that will minimise the impact on the local NHS services. * Undertake a medical, ambulance and first aid assessment. * A medical staffing plan should be made prior to the event to ensure that staff are deployed appropriately * Medical provision should be provided for the full duration of the events, including build up and derig. The Request for Information documentation is available in YORTender (https://yortender.eu-supply.com). Once in the system, please search for Quote/Tender 98902 - Request for Information - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa and Other Events.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "85100000",
            "description": "Health services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8s944V4W",
            "name": "North Yorkshire Council",
            "identifier": {
                "legalName": "North Yorkshire Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/8s944V4W"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "NORTHALLERTON",
                "postalCode": "DL78AD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "procurement@northyorks.gov.uk",
                "telephone": "01609 533450"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8s944V4W",
        "name": "North Yorkshire Council"
    }
}