Planning

Photographic Services

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Planning

24 Apr 2023 at 13:37

Planned Procurement Notice
Summary of the contracting process

The University of Southampton has initiated a tender process for the provision of Photographic Services. This opportunity falls under the industry category of Photographic and ancillary services, with a focus on procurement planning. The engagement end date for this tender is set for 5th May 2023. Interested parties can participate in a Soft Market Engagement exercise by submitting responses via the University's procurement portal before the specified deadline.

This tender by the University of Southampton offers opportunities for businesses specialising in high-end photography and quick turnaround jobs to showcase their expertise. Potential suppliers need to complete a Soft Market Engagement Questionnaire and return it via the University's procurement portal by midday on 05/05/2023. With a focus on creating a Framework for photographers, this procurement process aims to appoint 3 suppliers each for High End Photography and Smaller photography jobs, with an expected contract duration of up to 4 years.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Photographic Services

Notice Description

This is a Soft Market Engagement exercise in order to gauge the market interest of bidding to be appointed on a Framework for the use of Photographers for the University. This will be a written exercise and we are seeking responses to be submitted via a questionnaire that can be obtained via the University's procurement Portal (In-Tend), the link for which will be included in this notice. The University's Communications and Marketing team produces a variety of content such as the prospectus, course brochures, student recruitment materials, social media posts, email marketing, digital ads, direct mail, posters, magazines, and advertising. They also oversee the University's website and images. High-quality photographs are important to support print and digital materials and showcase university life, world-leading teaching and research, and staff, student, and alumni profiles - therefore professional photographers are needed for this Framework. Lot 1 - High End Photography - It is our intention to appoint 3 Suppliers - Value of PS30k a year. Lot 2 - Smaller / quick turnaround photography jobs (Profile shots, press and event photography) - It is our intention to appoint 3 Suppliers - Value of PS30k a year. It is expected that the duration of the Contract will not exceed 4 years. It is not yet decided which tender procedure will be used but it is envisaged it will either be an Open or Restricted procedure. Any interested parties can complete the SME (Soft Market Engagement) Questionnaire and return via the University's procurement portal In-Tend no later than midday on 05/05/2023. The University may decide to contact some, any or all of the organisations that are participating in this soft market engagement exercise to obtain further detail or clarification. Potential suppliers shall be solely responsible for any costs which they incur as a result of participating in any aspect of this market engagement exercise. Please Note: The University is conducting this soft market engagement exercise to allow interested parties, with appropriate experience, to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-375c40ad-aabf-4e74-a160-a0843cf9cec0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e5c5dbc-655b-42d8-bf6d-22812e3f36b3
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79960000 - Photographic and ancillary services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
5 May 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-375c40ad-aabf-4e74-a160-a0843cf9cec0-2023-04-24T14:37:50+01:00",
    "date": "2023-04-24T14:37:50+01:00",
    "ocid": "ocds-b5fd17-375c40ad-aabf-4e74-a160-a0843cf9cec0",
    "language": "en",
    "initiationType": "tender",
    "title": "Photographic Services",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2023-05-05T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5e5c5dbc-655b-42d8-bf6d-22812e3f36b3",
                "datePublished": "2023-04-24T14:37:50+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "plannedProcurementNotice",
                "description": "Further information can be found in the Soft Market Engagement Questionnaire on the University of Southampton's e-Tendering Portal.",
                "url": "https://in-tendhost.co.uk/universityofsouthampton"
            }
        ]
    },
    "tender": {
        "id": "2021UoS-0365",
        "title": "Photographic Services",
        "description": "This is a Soft Market Engagement exercise in order to gauge the market interest of bidding to be appointed on a Framework for the use of Photographers for the University. This will be a written exercise and we are seeking responses to be submitted via a questionnaire that can be obtained via the University's procurement Portal (In-Tend), the link for which will be included in this notice. The University's Communications and Marketing team produces a variety of content such as the prospectus, course brochures, student recruitment materials, social media posts, email marketing, digital ads, direct mail, posters, magazines, and advertising. They also oversee the University's website and images. High-quality photographs are important to support print and digital materials and showcase university life, world-leading teaching and research, and staff, student, and alumni profiles - therefore professional photographers are needed for this Framework. Lot 1 - High End Photography - It is our intention to appoint 3 Suppliers - Value of PS30k a year. Lot 2 - Smaller / quick turnaround photography jobs (Profile shots, press and event photography) - It is our intention to appoint 3 Suppliers - Value of PS30k a year. It is expected that the duration of the Contract will not exceed 4 years. It is not yet decided which tender procedure will be used but it is envisaged it will either be an Open or Restricted procedure. Any interested parties can complete the SME (Soft Market Engagement) Questionnaire and return via the University's procurement portal In-Tend no later than midday on 05/05/2023. The University may decide to contact some, any or all of the organisations that are participating in this soft market engagement exercise to obtain further detail or clarification. Potential suppliers shall be solely responsible for any costs which they incur as a result of participating in any aspect of this market engagement exercise. Please Note: The University is conducting this soft market engagement exercise to allow interested parties, with appropriate experience, to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "79960000",
            "description": "Photographic and ancillary services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SO17 1BJ"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO17 1BJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Natasha Rook",
                "email": "procurement@soton.ac.uk",
                "telephone": "+442380595000"
            },
            "details": {
                "url": "https://www.southampton.ac.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    }
}