Planning

PIN for Enterprise Document Records Management Solution (EDRMS)

NUCLEAR WASTE SERVICES

This public procurement record has 1 release in its history.

Planning

31 Jan 2025 at 09:00

Market Engagement Notice
Summary of the contracting process

Nuclear Waste Services is initiating a public procurement process for an Enterprise Document Records Management Solution (EDRMS), focusing on records management within the services category. Located in Calderbridge, North West, UK, the pre-invitation notice (PIN) was published on 31 January 2025, with the engagement phase ending on 21 February 2025. The procurement stage is currently in the planning phase. This request for information (RFI) will guide the subsequent public tender expected for the supply of the EDRMS as part of the Geological Disposal Facility (GDF) project. The estimated contract value is £500,000.

This contract presents significant business growth opportunities, especially for companies with expertise in electronic records and document management solutions that integrate multiple systems such as SaaS CDE, M365, SharePoint, Microsoft Azure, and GIS. The opportunity is ideal for businesses capable of managing complex, large-scale engineering environments and those that can meet the stringent regulatory requirements of the nuclear sector. Participation in this tender can pave the way for long-term collaboration with Nuclear Waste Services, offering avenues for technological innovation and enhanced operational efficiencies.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PIN for Enterprise Document Records Management Solution (EDRMS)

Notice Description

NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI). Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF. Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include: * SaaS CDE * M365 * SharePoint * Microsoft Azure * BIM * GIS * Power Automate and Power BI The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts. Key future demands include: * Managing a growing, multi-partner supply chain. * Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week. * Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system. * Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License. The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits: * Enhanced work and efficiency savings * Cost-effective and efficient operations * Improved support to Regulatory compliance * Support for NWS 'better ways of working' improvement initiatives * Increase Security and Protection of our information * Increased work demand capability and scalability * Improved collaboration and communication * Improved Environmental Sustainability * Support for the anticipated large increase in document transmittals and interactions with the supply chain * Support for more document processing automation and efficiencies While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis. We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS's ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find C23832 'PIN for Enterprise Document Records Management Solution' under 'Find Opportunities'

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-38496c5b-3a97-4964-a05b-e82dd0bfc98c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/503dc110-7e8e-40e1-8692-6b27fad70cc8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
21 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NUCLEAR WASTE SERVICES
Contact Name
Martin Harrison
Contact Email
martin.harrison@nuclearwasteservices.uk
Contact Phone
Not specified

Buyer Location

Locality
CALDERBRIDGE
Postcode
CA20 1DB
Post Town
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD North West (England)
Local Authority
Cumberland
Electoral Ward
Gosforth
Westminster Constituency
Whitehaven and Workington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-38496c5b-3a97-4964-a05b-e82dd0bfc98c-2025-01-31T09:00:38Z",
    "date": "2025-01-31T09:00:38Z",
    "ocid": "ocds-b5fd17-38496c5b-3a97-4964-a05b-e82dd0bfc98c",
    "language": "en",
    "initiationType": "tender",
    "title": "PIN for Enterprise Document Records Management Solution (EDRMS)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-02-21T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/503dc110-7e8e-40e1-8692-6b27fad70cc8",
                "datePublished": "2025-01-31T09:00:38Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "CF-0211500D4L000000iAvzUAE",
        "title": "PIN for Enterprise Document Records Management Solution (EDRMS)",
        "description": "NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI). Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF. Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include: * SaaS CDE * M365 * SharePoint * Microsoft Azure * BIM * GIS * Power Automate and Power BI The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts. Key future demands include: * Managing a growing, multi-partner supply chain. * Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week. * Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system. * Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License. The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits: * Enhanced work and efficiency savings * Cost-effective and efficient operations * Improved support to Regulatory compliance * Support for NWS 'better ways of working' improvement initiatives * Increase Security and Protection of our information * Increased work demand capability and scalability * Improved collaboration and communication * Improved Environmental Sustainability * Support for the anticipated large increase in document transmittals and interactions with the supply chain * Support for more document processing automation and efficiencies While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis. We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS's ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find C23832 'PIN for Enterprise Document Records Management Solution' under 'Find Opportunities'",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "79996100",
            "description": "Records management"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CA20 1DB"
                    },
                    {
                        "region": "North West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-246618",
            "name": "Nuclear Waste Services",
            "identifier": {
                "legalName": "Nuclear Waste Services"
            },
            "address": {
                "streetAddress": "Pelham House",
                "locality": "Calderbridge",
                "postalCode": "CA20 1DB",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "Martin Harrison",
                "email": "martin.harrison@nuclearwasteservices.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-246618",
        "name": "Nuclear Waste Services"
    }
}