Award

Framework Agreement is for the Maintenance, Service and Repair of automatic heating controls - BEMS Systems.

DURHAM COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Nov 2024 at 12:11

Award Notice
Tender

12 Aug 2024 at 09:04

Tender Notice
Summary of the contracting process

Durham County Council has completed the award stage for a Framework Agreement focused on the Maintenance, Service, and Repair of automatic heating controls and BEMS Systems. This framework is intended to maintain, service, and repair heating plant automatic controls and BEMS Systems across various Durham County Council facilities, including office accommodation, public buildings, educational establishments, leisure facilities, fire and rescue stations, and more. Glenfield Energy Solutions, an SME, has been awarded the contract valued at £280,000, covering services required in the North East, United Kingdom. The framework starts on 1 April 2025 and ends on 31 March 2027, with the option for a two-year extension. The procurement was conducted as an open procedure above the threshold, and the final decision on the award was announced on 5 November 2024.

This tender provides significant opportunities for businesses specialising in repair and maintenance services of building installations, particularly those with expertise in automatic heating controls and BEMS Systems. SMEs stand a good chance of competing successfully due to the inclusive nature of the framework and the emphasis on 24/7 emergency call-out capabilities. The range of buildings and facilities covered ensures a steady stream of work with potential scalability. Furthermore, businesses fulfilling this framework can establish a strong, ongoing relationship with Durham County Council and other associated contracting authorities, paving the way for future contracts and business growth.

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Notice Information

Notice Title

Framework Agreement is for the Maintenance, Service and Repair of automatic heating controls - BEMS Systems.

Notice Description

Framework Agreement for the Maintenance, Service and Repair of automatic heating controls - BEMS Systems. This Framework is to cover the complete servicing/maintenance & any breakdown repairs of the Heating Plant Automatic Controls & BEMS Systems within various Durham County Council facilities & other managed buildings. The contract is to cover a wide & diverse range of properties, with approximately 250 establishments including office accommodation, public buildings, educational establishments including Academies, leisure facilities, fire & rescue stations etc. The Council intends to appoint the successful contractor as number one ranked bidder on the framework. The second placed bidder will be held in reserve. There is a requirement for the successful Contractor to provide unlimited emergency call outs 24-hour, 365 days a year, with agreed guaranteed response times. Initial duration of proposed Framework Agreement is 2 years subject to the right of the Council (at its sole discretion) to exercise its option to extend for an additional overall term of no greater than a further 2 years from the actual end date. Framework will be available for use by Durham County Council & the following additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council: - Academy Schools & Multi-Academy Trusts in County Durham & Darlington, - Maintained Schools in County Durham & Darlington, - County Durham & Darlington Fire and Rescue Service, - Durham Constabulary & the Office of the Durham Police & Crime Commissioner, - Believe Housing - Parish Councils & Town Councils in County Durham. The above list is not exhaustive, however, & in addition to the above the Framework may also be made available to other Organisations, again where these have entered into a Procurement SLA with Durham County Council. An up-to date list of these SLA partners is available on our website at: http://www.durham.gov.uk/dobusinesswithus Please access the tender docs for free for full details of specification and requirements via the NEPO Procontract www.nepo.org (https://www.nepo.org) and access the tender using reference DN735418. If you have any problems accessing the documents via the system, please contact the NEPO helpdesk as detailed below. The E-tendering System Support is provided for Providers by the NEPO portal administration organisation Proactis. Please use the method below that is appropriate to the issue that you are experiencing. . * Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) - To be used by Suppliers for non-time critical issues i.e. password resets / account queries, finding information, accessing the tender, etc. * Email (ProContractSuppliers@proactis.com) - To be used in same way as ticketing system. Any emails to this address will auto-log a support ticket on Proactis Supplier Support Helpdesk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-39ff940c-0443-453a-985f-044da2dbc207
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2b5bd7ee-a707-4280-863c-49f4a910f57e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
Not specified
Awards Value
£280,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20241 years ago
Submission Deadline
11 Sep 2024Expired
Future Notice Date
Not specified
Award Date
5 Nov 20241 years ago
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Not specified
Contact Email
kay.duthie@durham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
DURHAM
Postcode
DH1 5UQ
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

GLENFIELD ENERGY SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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