Award

Estate Management for Invesment Property Portfolio, including Facilities Management and Additional property related services - Borough Council of Wellingborough

WELLAND PROCUREMENT

This public procurement record has 2 releases in its history.

Award

22 Oct 2019 at 15:18

Award Notice
Tender

25 Mar 2019 at 12:00

Tender Notice
Summary of the contracting process

The Borough Council of Wellingborough is seeking a service provider for Estate Management of its Investment Property Portfolio, which also encompasses Facilities Management and related additional services. The procurement process is in the Award stage, having been officially published on 22nd October 2019, following the completion of a tender initiated on 25th March 2019. This selective procurement method, outlined as a restricted procedure, has key deadlines including a short-listing questionnaire due by 24th April 2019, with plans to issue an Invitation to Tender by 13th May and a final bid deadline of 7th June. The estimated contract value is £2.25 million, with a contract period starting on 8th November 2019 and concluding on 7th November 2024, covering the East Midlands region of England.

This tender presents significant growth opportunities for businesses specialising in property management, facilities management, and related consultancy services. Companies capable of providing comprehensive Estate Management solutions, including statutory maintenance and Health and Safety compliance, as well as additional services like building surveying and project management, would be ideally positioned to compete. Furthermore, as the services are extended to various district councils and the County Council in Northamptonshire, suppliers can leverage a broader market potential to expand their service offerings beyond just the Borough Council.

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Notice Information

Notice Title

Estate Management for Invesment Property Portfolio, including Facilities Management and Additional property related services - Borough Council of Wellingborough

Notice Description

The Borough Council of Wellingborough requires an Estate Management services provider to manage the Council's Investment Property Portfolio, to provide Facilities Management Services for this same Investment Property Portfolio and also Additional Property Services as required. These Additional Services must also be available to all district councils in Northamptonshire and also to the County Council at the provider's tendered rates. This requirement will continue after local government re-organisation too - anticipated Apr/May 2020 but not yet confirmed. The estimated contract value is based on the current annual cost of the services required by the Borough Council only, that is: the annual charge for each of the core Estate Management and FM services respectively plus annual expenditure on Additional services, both in support of these core services and ad hoc. Short-listed bidders will be required to provide a fixed annual fee for each of the core Estate Management and Facilities Management services, respectively, plus a schedule of rates for the Additional property related services. The demand for, and estimated value of, services that may be required by other district councils within Northamptonshire and the County Council is not known. Estate Management: Currently, the Council's Investment Portfolio includes 110 separate properties with 221 let units providing a gross rental income of PS2.64m, 25 vacant units and 31 plots of land let on ground leases. The asset value isPS58.9m as at 31st March 2018. During the life of the contract it is inevitable that the portfolio will change in the light of operational and investment considerations. The investment portfolio is about 9.6% vacant by ERV. Facilities Management services are required to support the maintenance and repair of the Investment Portfolio and must include all statutory testing, Health and Safety matters and reactive and planned maintenance. Additional Services that may be required by the Council include acquisitions, disposal and lettings, valuations, condition schedules, photographic schedules, dilapidations, party wall awards and consultancy services such as building surveying, quantity surveying, town and country planning, architectural services and project management. This is not an exhaustive list. These additional services must also be available to local government districts throughout Northamptonshire and to the County Council, at the provider's tendered schedule of rates. The deadline for short-listing questionnaires is noon Wed 24th April. A minimum of five bidders will be short-listed and invited to bid. The Council is aiming to issue the Invitation to Tender by 13th May with a deadline for bids of 7th June. The dates for the ITT may be subject to change. Contract award is due early July and contract start is 8th Nov. The short-listing questionnaire and all the tender documents may be downloaded from https://www.eastmidstenders.org

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3a1ec182-c511-4a00-b4fe-1b2ea13de39c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bd9c8566-bdcb-4c23-8984-328384b62535
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

Notice Value(s)

Tender Value
£2,250,000 £1M-£10M
Lots Value
Not specified
Awards Value
£300,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20196 years ago
Submission Deadline
24 Apr 2019Expired
Future Notice Date
Not specified
Award Date
2 Jul 20196 years ago
Contract Period
8 Nov 2019 - 7 Nov 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WELLAND PROCUREMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELLINGBOROUGH
Postcode
NN8 1BP
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
TLF East Midlands (England)
Local Authority
North Northamptonshire
Electoral Ward
Croyland and Swanspool
Westminster Constituency
Wellingborough and Rushden

Supplier Information

Number of Suppliers
1
Supplier Name

UNDERWOODS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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