Tender

Grass cutting public open spaces - Wroxham, Norfolk

WROXHAM PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Jan 2022 at 12:13

Tender Notice
Summary of the contracting process

The Wroxham Parish Council is seeking a contractor for grass cutting services in public open spaces across Wroxham, Norfolk, with the tender titled "Grass cutting public open spaces - Wroxham, Norfolk." This procurement falls under the industry category of grounds maintenance services and is currently in the Tender stage. The contract is set to commence on 1st March 2022 and will run until 31st October 2024, with an optional one-year extension. Interested parties must submit their bids by the deadline of 3rd February 2022 at 12 noon. The total contract value is estimated at £14,500.

This tender presents significant opportunities for businesses specialising in grounds maintenance and landscaping services, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Companies that can demonstrate effective risk management and environmental sustainability initiatives are especially well-suited to compete for this contract. Those interested should also prepare for considerations related to the specific maintenance needs of the various grass areas, including managing planted bulbs and maintaining aesthetic standards.

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Notice Information

Notice Title

Grass cutting public open spaces - Wroxham, Norfolk

Notice Description

Public Open Space Grass cutting for 2022 to 2024, Wroxham, Norfolk. Wroxham Parish Council (WPC) has taken responsibility from Norfolk County Council Highways for maintaining the majority of the grass verges and a number of footpaths in the Parish. In addition, WPC leases a large informal open space bordering the River Bure called Caen Meadow which needs regular cutting. WPC is looking for a contractor for the next three years, with an option to extend for an additional year. This includes the right by either party to break the contract with a three-month notice period. The contract commences on the 1st March 2022 and finishes on the 31st October 2024, subject to weather and ground conditions. The contractor is expected to use the defined number of cuts as a guide, weather conditions permitting. WPC expects the areas to look tidy and well maintained during the cutting season. Please note that there are three areas where we require the grass to be swept or blown off the footpath. Please account for the fact that many of the verges are planted with bulbs. WPC is in the process of adopting the public open spaces on the Wherry Gardens estate to the south of the village. All details have been agreed and the legal transfer is currently underway. It is estimated that WPC will adopt the site in May 2022. Please quote for the whole season but note that this area will not come on stream until later in 2022 and this season would be pro-rata'd accordingly. Invoices are paid monthly, with the exception of August when the Council takes a summer break. If possible, WPC would prefer a single annual invoice to reduce the administrative burden all round and would prefer to receive these electronically. To complete the tender: Please submit the following by email. For points 2 to 6 brief statements are fine: 1. three prices for the areas as shown on the form (excel spreadsheet). 2. some information about your company. 3. why you are interested in working with WPC. 4. how you protect your employees and the general public from risks associated with this work and evidence of your public liability cover. 5. how you are working to adapt your business in response to the climate emergency. 6. how you are working to adapt your business in response to energy price rises. If you have any queries, please do not hesitate to contact the Clerk. If you would like to make an appointment to walk the areas, please make contact in good time before the closing date. Please note that these documents form the contract and contractors must be familiar with the nature and extent of the obligations to be accepted by them. WPC is not bound to accept the lowest or any tender. WPC's decision is final and no correspondence will be entered into. Closing date: Thursday 3rd February at 12 noon. Clare Male, Clerk, WPC clerk@wroxhamparishcouncil.org 07341 873375 Working hours Monday - Thursday 9am - 3pm.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3d132bd7-b7af-4cfd-a080-f1b2f6ae3615
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bd3e7125-9abf-4e9a-9761-ea7b3f11a860
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£14,500 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 20224 years ago
Submission Deadline
3 Feb 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2022 - 31 Oct 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WROXHAM PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORFOLK
Postcode
NR12 8XH
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH52 North and West Norfolk
Delivery Location
Not specified
Local Authority
North Norfolk
Electoral Ward
Hoveton & Tunstead
Westminster Constituency
North Norfolk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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