Tender

Provision of Office Cleaning Services

NEWARK & SHERWOOD DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

12 May 2017 at 15:20

Tender Notice
Summary of the contracting process

The Newark & Sherwood District Council is seeking a qualified contractor to provide Office Cleaning Services for its new headquarters, Castle House, located in Newark, East Midlands. The tender is currently in the active stage and is a part of the open procurement method, with the tender period set to close on 12th June 2017. The successful contractor will begin mobilising in September 2017 with the contract officially commencing on 2nd October 2017, lasting for one year with the possibility of two annual extensions. The estimated contract value is £30,000.

This tender presents a significant opportunity for small and medium enterprises (SMEs) specialising in cleaning services to expand their business by engaging with a prominent local authority. The ideal businesses would be those with experience in office cleaning, capable of providing both scheduled and ad hoc cleaning services, especially during the phased occupancy of the new facility. With the Council's relocation of approximately 260 staff and associated public services, contractors who can demonstrate reliability and the ability to meet specific cleaning requirements will be well-positioned to succeed.

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Notice Information

Notice Title

Provision of Office Cleaning Services

Notice Description

Newark & Sherwood District Council wishes to appoint a suitably resourced, qualified and experienced contractor to provide Office Cleaning Services for Castle House, the Council's new headquarters building and Civic Suite which is currently under construction. The new building will serve as a base for approx. 260 staff and will include co-location of other public service personnel including the Department for Work & Pensions (DWP) and Job Centre Plus. Staff will relocate to the new offices during the autumn of 2017. The purpose built offices are on 3 floors with a Gross Internal Floor Area of approx. 3,500 square metres. The ground floor comprises of a customer service centre, a dedicated area for the DWP and a Civic Suite. The upper floors provide office accommodation for Council staff. The successful Office Cleaning Services contractor will be required to deliver resources, equipment and consumable products to provide scheduled daily/weekly office cleaning and periodic cleaning regimes. The Council plans to conduct a phased occupancy of the new building during September 2017 so the successful contractor will be required to mobilise during September for the purposes of site induction/staff training and to undertake partial cleaning duties prior to full contract commencement on 02/10/2017. The Council also anticipates that there will be a need to conduct ad hoc builders' cleans following completion of fit-out works. These requirements together with details of the phased occupancy plan will be communicated to the appointed cleaning contractor during August 2017. The Contract once awarded will remain in force for a period of 1 year with the option of a further two annual extensions, subject at all times to a satisfactory review of the cleaning contract performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f05af3b-b142-4736-9835-4179ba6aa931
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ffe18d05-f6ad-4732-bf12-a8f5c3f7aeb5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20178 years ago
Submission Deadline
12 Jun 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2017 - 1 Oct 2018 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWARK & SHERWOOD DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG23 5QX
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF East Midlands (England)
Local Authority
Newark and Sherwood
Electoral Ward
Trent
Westminster Constituency
Newark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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