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T1097 - Unit4 Migration Consultancy 2024

University of Essex

This public procurement record has 2 releases in its history.

AwardUpdate

24 Apr 2025 at 09:36

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Award

24 Apr 2025 at 09:33

Award Notice
Summary of the contracting process

The University of Essex, based in Colchester, is managing the procurement process titled "T1097 - Unit4 Migration Consultancy 2024" in the industry of systems and technical consultancy services. This initiative involves migrating the University's finance system, Unit 4, to a SaaS solution. The procurement uses a limited method described as a competitive quotation below the threshold. It is currently in the award update stage, with a total contract value of £120,000. The tendering process was set to close on 27 November 2024, and the official contract period runs from 5 May 2025 to 28 February 2026. The contract has been awarded to Arribatec UK Ltd.

This tender presents significant opportunities for firms specialising in software integration and system consultancy, particularly those focused on education sector transformation projects. Small and medium-sized enterprises (SMEs) may find this a strategic opportunity, as the procurement explicitly notes suitability for such businesses, while involvement from voluntary, community and social enterprises (VCSEs) is not highlighted. Businesses with expertise in facilitating large-scale migrations to SaaS environments and dealing with highly customised systems will find the scope of work particularly aligned with their services, thus offering a chance to enhance their portfolio within academic institutions and beyond.

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Notice Information

Notice Title

T1097 - Unit4 Migration Consultancy 2024

Notice Description

Unit 4 provides the University's finance system. It is used to raise purchase orders, raise sales orders, claim expenses and run various finance reports. It is considered a business-critical application for the University. The University has also purchased the Research Cost Pricing (RCP) Module and Income Manager Module. Both modules, due to high levels of customisation, are not supported in the SaaS (Software-as-a-Service) environment. A decision on the replacement for RCP module has not been made. The University does not plan to replace Income Manager, instead it will use the standard functionality within the web version of Unit 4 to perform the same functions as Income Manager. The UoE requires an implementation partner to support them in their migration to the Unit 4 SaaS solution and the migration of desktop users to the Web. Moving to a SaaS model will be a major transformation, particularly at the University where there are both a high number of customisations and complex integrations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f85f94b-cfdd-4241-82c4-1f84eab0797a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8aad6b82-7cbb-42d6-b6de-9284c0c34715
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

72246000 - Systems consultancy services

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
£114,207 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Apr 20251 years ago
Submission Deadline
27 Nov 2024Expired
Future Notice Date
Not specified
Award Date
24 Apr 20251 years ago
Contract Period
5 May 2025 - 28 Feb 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Essex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO4 3SQ
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Wivenhoe
Westminster Constituency
Harwich and North Essex

Supplier Information

Number of Suppliers
1
Supplier Name

Arribatec UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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