Tender

Provision of Scrivener Notary Services for FCDO

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Tender

28 Mar 2024 at 11:46

Tender Notice
Summary of the contracting process

The Foreign, Commonwealth & Development Office (FCDO) is inviting tenders for the provision of Scrivener Notary Services. The FCDO operates in over 280 locations worldwide and wishes to appoint a Supplier to aid in the management of its diverse estate properties. The contract will last initially for 5 years with an option to extend for up to 2 years. The tender deadline is on 29th April 2024, and the contract period begins on 29th June 2024. The procurement method is an open procedure above the threshold and the industry category is legal services.

This tender presents an opportunity for legal service providers experienced in notary services to collaborate with the FCDO and other government bodies. Legal firms offering notary, certification, and legalization services, along with expertise in UK and international law, translation services, and prompt document delivery, are well-suited to compete. Small and medium-sized legal firms with a focus on providing value for money and timely legal services can benefit from bidding on this lucrative contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Scrivener Notary Services for FCDO

Notice Description

The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual "legacy" properties such as churches, cemeteries, etc The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing this estate. Notary services are required for various documents, including estate related documents such as lease agreements. The Notary Services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council. The objectives of this contract are to: - Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the wise and timely management of the FCDO estate and that of its partners (Other Government Departments and arms-length bodies) through the provision of notary services. - Establish a viable and resilient process that can deliver on the timely execution of notarisation. The scope of services includes providing the following in relation to the FCDO estate and the grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Translation services - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arrange delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years. Additional information: Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_8742 and pqq_1511 If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-444bc5af-f3b2-4321-9f23-9292a58e214a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/49f7f8e5-1f96-4403-b538-8135af4b242a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
£740,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20241 years ago
Submission Deadline
29 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Jun 2024 - 29 Jun 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EAST KILBRIDE
Postcode
G75 8EA
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
Not specified
Local Authority
South Lanarkshire
Electoral Ward
East Kilbride West
Westminster Constituency
East Kilbride and Strathaven

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-444bc5af-f3b2-4321-9f23-9292a58e214a-2024-03-28T11:46:52Z",
    "date": "2024-03-28T11:46:52Z",
    "ocid": "ocds-b5fd17-444bc5af-f3b2-4321-9f23-9292a58e214a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_388391/1332568",
        "title": "Provision of Scrivener Notary Services for FCDO",
        "description": "The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual \"legacy\" properties such as churches, cemeteries, etc The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing this estate. Notary services are required for various documents, including estate related documents such as lease agreements. The Notary Services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council. The objectives of this contract are to: - Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the wise and timely management of the FCDO estate and that of its partners (Other Government Departments and arms-length bodies) through the provision of notary services. - Establish a viable and resilient process that can deliver on the timely execution of notarisation. The scope of services includes providing the following in relation to the FCDO estate and the grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Translation services - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arrange delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years. Additional information: Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_8742 and pqq_1511 If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the \"Click here to register!\" button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.",
        "datePublished": "2024-03-28T11:46:52Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79100000",
            "description": "Legal services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79130000",
                "description": "Legal documentation and certification services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 740000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-29T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-29T00:00:00+01:00",
            "endDate": "2029-06-29T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/49f7f8e5-1f96-4403-b538-8135af4b242a",
                "datePublished": "2024-03-28T11:46:52Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Access to eprocurement portal",
                "url": "https://fcdo.bravosolution.co.uk"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-220545",
            "name": "Foreign Commonwealth and Development Office",
            "identifier": {
                "legalName": "Foreign Commonwealth and Development Office"
            },
            "address": {
                "streetAddress": "Abercrombie House, Eaglesham Road",
                "locality": "East Kilbride",
                "postalCode": "G75 8EA",
                "countryName": "Scotland"
            },
            "contactPoint": {
                "email": "corrine.collins@fcdo.gov.uk"
            },
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-220545",
        "name": "Foreign Commonwealth and Development Office"
    }
}