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Hot food vending machines

United Lincolnshire Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

Award

03 Aug 2026 at 09:16

Award Notice
Summary of the contracting process

United Lincolnshire Teaching Hospitals NHS Trust procured hot food vending machines for use across its hospital sites. The requirement covers the purchase of the machines and associated maintenance support, with the stated commercial scope including maintenance over the contract term. This is a goods procurement, classified as vending machines (CPV 42933000), rather than a catering or facilities-management service. Delivery is for NHS Trust locations in the East Midlands, including the Lincoln area. The requirement is relevant to suppliers of hot food vending equipment, vending operators with equipment supply capability, and businesses able to support machines across multiple healthcare sites. The Trust is the buying organisation and the equipment is intended for its own hospital-site operations.

The procurement has been completed and the contract was awarded on 31 July 2026 to Refreshment Systems Limited. The awarded value is £100,000, covering purchase and maintenance, against an estimated range of £57,585 to £100,000; the published description states that full take-up of the value is not guaranteed. The contract period runs from 14 August 2026 to 13 August 2031. Tender submissions closed at noon on 1 July 2026. The route was a selective call-off from a framework agreement, rather than an open standalone tender. The procurement was suitable for small and medium-sized enterprises. The award is active and the tender status is complete.

This award demonstrates a defined NHS requirement for hot food vending equipment supported across hospital sites in the East Midlands. A credible future competitor would need to supply suitable hot food vending machines, provide dependable maintenance and respond to the operational demands of healthcare locations. The buyer’s use of a framework call-off shows that suppliers seeking similar work should understand framework purchasing routes and maintain access to relevant agreements. The requirement was marked as suitable for SMEs, so specialist vending businesses and smaller equipment suppliers can be commercially relevant where they can demonstrate sufficient installation, servicing and support capacity. Experience coordinating equipment and maintenance across multiple NHS or similarly managed sites would strengthen a supplier’s position.

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Notice Information

Notice Title

Hot food vending machines

Notice Description

Purchase of hot food vending machines for United Lincolnshire Teaching Hospitals NHS Trust sites. Additional information: Value includes purchase and 5 yr maintenance costs - no guarantee of full take up of value.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44db5cab-8b8b-4201-aed8-4e0fcde0038d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/207ebe98-27b0-4040-b744-86b58dfd4444
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42933000 - Vending machines

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Jul 20262 months ago
Contract Period
14 Aug 2026 - 13 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
United Lincolnshire Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN5 7JH
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
Lincoln
Electoral Ward
Park
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

Refreshment Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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