Tender

Cleaning Service for the Civic Centre and other Hillingdon Properties

LONDON BOROUGH OF HILLINGDON

This public procurement record has 2 releases in its history.

TenderCancellation

28 Mar 2018 at 12:49

Tender Notice
Tender

26 Feb 2018 at 14:43

Tender Notice
Summary of the contracting process

The London Borough of Hillingdon is procuring a cleaning service for the Civic Centre and approximately 76 additional properties within the borough, which includes diverse facilities such as libraries and residential homes. The tender is currently in the active stage, with a deadline for submission on 28th March 2018. The total contract value is £5,500,000 and it will span an initial period of three years, with the possibility of extending for an additional two years. The procurement process follows a selective method, specifically a restricted procedure, and is classified under the CPV code for cleaning services.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those capable of managing large contracts and adhering to industry standards such as BICSc. Companies that provide a comprehensive range of cleaning solutions, including window cleaning and porter services, would be particularly well-suited for this contract. Additionally, firms with experience in managing staff subject to TUPE regulations will have an advantage. As the contract includes extensive facilities requiring tailored cleaning programmes and enhanced security checks, businesses that can demonstrate reliability and expertise in diverse environments will be well-positioned to compete.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleaning Service for the Civic Centre and other Hillingdon Properties

Notice Description

The London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced Contractor to provide a comprehensive, efficient, and cost effective cleaning service to the Civic Centre (approx 27,272m2) and circa 76 additional buildings, complexes and other facilities located across the Borough including but not limited to libraries, office blocks, cemeteries, day centres, residential homes and other facilities open to the general public. The service will comprise of but is not limited to the following: - Internal cleaning (including scheduled, reactive & periodic) - Window cleaning - Porter services Each location will have its own unique requirements and cleaning program with some sites requiring staff to undergo an enhanced DBS check. As a prerequisite for this proposed contract, applicants must have the capabilities, qualifications and resources to deliver these services in accordance with industry best practice and BICSc standards or equivalent. The Civic Centre core office hours are currently 08:00 - 19:00, Monday to Friday. (Registrars are open on Saturdays 09:30 - 16:00). With the exception of daytime duties and reactive tasks all cleaning should be undertaken outside these hours with times varying for other locations. The buildings generally have a combination of areas that are open to the general public and areas which are accessible to staff only. These buildings will all be subject to various security arrangements. The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance. Whilst Participants have been provided with the ITT documentation with this SQ, they are not required to complete and submit an ITT submission with their SQ response. All ITT documentation and information is in draft form, subject to change and provided for information purposes only. TUPE regulations will apply under this contract. The Council will provide bidders with information in regards to any of the incumbent Contractors or existing Council staff that may be subject to TUPE (Transfer of Undertakings (Protection of Employment) Regulations) under this contract. Where staff are subject to any TUPE transfer and are members of the Local Government Pension Scheme (LGPS) the successful Contractor will be required to enter into an Admission Agreement with the LGPS which will stipulate the Bond requirements and Employers Contribution rates. The Contract The form of contract will be Hillingdon's own bespoke term and conditions as set out in the ITT pack Additional information: I would confirm that the London Borough of Hillingdon is not seeking expressions of interest in this project but has instead invited all interested organisations to tender through the Council's nominated electronic tendering portal, www.capitalesourcing.com Please register on the above portal where the tender documents for this project can be downloaded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44e3b54c-b7d1-42e1-bf00-d010bee2e3b5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1189b4d5-5e9d-42df-8c18-97ecdbbcb187
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20187 years ago
Submission Deadline
28 Mar 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Sep 2018 - 6 Sep 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HILLINGDON
Contact Name
Not specified
Contact Email
mbreen@hillingdon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI London
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-44e3b54c-b7d1-42e1-bf00-d010bee2e3b5-2018-03-28T13:49:07+01:00",
    "date": "2018-03-28T13:49:07+01:00",
    "ocid": "ocds-b5fd17-44e3b54c-b7d1-42e1-bf00-d010bee2e3b5",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_166149/654140",
        "title": "Cleaning Service for the Civic Centre and other Hillingdon Properties",
        "description": "The London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced Contractor to provide a comprehensive, efficient, and cost effective cleaning service to the Civic Centre (approx 27,272m2) and circa 76 additional buildings, complexes and other facilities located across the Borough including but not limited to libraries, office blocks, cemeteries, day centres, residential homes and other facilities open to the general public. The service will comprise of but is not limited to the following: - Internal cleaning (including scheduled, reactive & periodic) - Window cleaning - Porter services Each location will have its own unique requirements and cleaning program with some sites requiring staff to undergo an enhanced DBS check. As a prerequisite for this proposed contract, applicants must have the capabilities, qualifications and resources to deliver these services in accordance with industry best practice and BICSc standards or equivalent. The Civic Centre core office hours are currently 08:00 - 19:00, Monday to Friday. (Registrars are open on Saturdays 09:30 - 16:00). With the exception of daytime duties and reactive tasks all cleaning should be undertaken outside these hours with times varying for other locations. The buildings generally have a combination of areas that are open to the general public and areas which are accessible to staff only. These buildings will all be subject to various security arrangements. The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance. Whilst Participants have been provided with the ITT documentation with this SQ, they are not required to complete and submit an ITT submission with their SQ response. All ITT documentation and information is in draft form, subject to change and provided for information purposes only. TUPE regulations will apply under this contract. The Council will provide bidders with information in regards to any of the incumbent Contractors or existing Council staff that may be subject to TUPE (Transfer of Undertakings (Protection of Employment) Regulations) under this contract. Where staff are subject to any TUPE transfer and are members of the Local Government Pension Scheme (LGPS) the successful Contractor will be required to enter into an Admission Agreement with the LGPS which will stipulate the Bond requirements and Employers Contribution rates. The Contract The form of contract will be Hillingdon's own bespoke term and conditions as set out in the ITT pack Additional information: I would confirm that the London Borough of Hillingdon is not seeking expressions of interest in this project but has instead invited all interested organisations to tender through the Council's nominated electronic tendering portal, www.capitalesourcing.com Please register on the above portal where the tender documents for this project can be downloaded.",
        "datePublished": "2018-02-26T14:43:34Z",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "UB8 1UW"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "UB8 1UW"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 5500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2018-03-28T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2018-09-07T00:00:00+01:00",
            "endDate": "2023-09-06T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/924ca832-20b6-4987-9c42-335e2ddcf07b",
                "datePublished": "2018-02-26T14:43:34Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1189b4d5-5e9d-42df-8c18-97ecdbbcb187",
                "datePublished": "2018-03-28T13:49:07+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-41337",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "legalName": "London Borough of Hillingdon"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Uxbridge",
                "postalCode": "UB8 1UW",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "mbreen@hillingdon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-41337",
        "name": "London Borough of Hillingdon"
    }
}