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238_25 Physical Education, Outdoor Leisure and Fitness (including Swimming) and Mats

ESPO

This public procurement record has 3 releases in its history.

Award

13 Mar 2025 at 12:35

Award Notice
TenderAmendment

03 Oct 2024 at 14:33

Tender Notice
Tender

06 Sep 2024 at 14:26

Tender Notice
Summary of the contracting process

The public procurement process initiated by Espo, a buying organisation based in Leicester, England, pertains to the supply of physical education, outdoor leisure, and fitness equipment, including swimming gear and mats. The total value of the contract is estimated at £3,680,000. This procurement falls within the industry category of musical instruments, sports goods, games, toys, handicraft, art materials, and accessories (CPV code 37000000). The tender process followed an open procedure and is now at the award stage, with active status since 7 February 2025. Key deadlines included the submission of tenders by 14 October 2024, and the contract period is set to run from 1 March 2025 to 31 March 2027, with an option to extend up to a further 23 months.

This tender offers substantial opportunities for business growth, especially for SMEs and VCSEs that specialise in physical education, fitness equipment, and outdoor leisure products. Suppliers are required to have positive net assets and shareholder funds to qualify financially. The inclusion of various lots—ranging from physical education equipment to outdoor games—caters to diverse business segments. The open procurement method ensures a competitive environment, encouraging innovation and cost-effectiveness. Participating businesses will benefit from direct supply opportunities to both customer establishments and the Espo distribution centre, ensuring broad market exposure and sustainable income streams over the contract period.

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Notice Information

Notice Title

238_25 Physical Education, Outdoor Leisure and Fitness (including Swimming) and Mats

Notice Description

The supply of primary and secondary physical education equipment, swimming equipment, fitness equipment, outdoor leisure and games, and mats to be supplied direct to customer establishments and to the ESPO distribution centre. Lot 1 - Physical Education Equipment Lot 2 - Swimming Equipment Lot 3 - Fitness Equipment Lot 4 - Gymnastic, Landing and Exercise Mats and Mat Trolleys Lot 5 - Leisure and Outdoor Games The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated (which is captured in this notice as a Value excluding VAT) includes the option period. This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency). Bi-annual review meetings will be held.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-47eda6cf-af5d-4691-9556-56c6cbdf7db0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3744ed24-0561-4a65-b5c9-0fd4f700089d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

Notice Value(s)

Tender Value
£3,680,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,680,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 20251 years ago
Submission Deadline
14 Oct 2024Expired
Future Notice Date
Not specified
Award Date
7 Feb 20251 years ago
Contract Period
1 Mar 2025 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
9
Supplier Names

Bishop Sports and Leisure Ltd

Eduk8 Worldwide Ltd

THE MAD GROUP (HQ) LIMITED

Foams 4 Sports Ltd

Gamez Galore Limited

HS Sports

Phillips Tuftex Limited

Alan Ransome Sporting Goods Group Limited

Universal Services (Sports Equipment) Ltd

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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