Award

Hereward College -- Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

04 May 2017 at 14:39

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd, based in Coventry, is managing a procurement process for cleaning services at Hereward College, which caters to young people with disabilities. The tender, titled "Hereward College — Tender for Cleaning Services," is currently in the Award stage with an awarded date of 17 January 2017. The contract spans three years, from 20 February 2017 to 19 February 2020, with a total value of approximately £478,277.88. The closing date for the Pre-Qualification Questionnaire was 28 October 2016, and the procurement was conducted using a selective method under a restricted procedure within the industry's classification of office, school, and office equipment cleaning services. The contract is intended to uphold high standards of cleanliness, ensuring a pleasant environment for both students and staff.

This procurement opportunity is particularly suited to cleaning service providers that can demonstrate innovation and high service standards, as Hereward College values initiative in service provision. Businesses that specialise in cleaning services, especially those familiar with educational environments or that are capable of delivering specialised cleaning tasks tailored to the needs of a college with disabled learners, would find this contract appealing. The inclusion of additional services such as periodic deep cleaning and event-specific cleaning also presents further opportunities for growth within the contract's framework.

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Notice Information

Notice Title

Hereward College -- Tender for Cleaning Services.

Notice Description

Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hereward College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for three years in duration from 20.2.2017 until 19.2.2020 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present cleaning operatives are employed to 261 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties. There is also a cleaner present in College during the day. The value of the current contract is circa 150 000 GBP + VAT which includes: -- Daily cleaning -- Window cleaning 2 x per annum -- Kitchen deep cleaning 1 x per annum and ductwork cleaning 2 x per annum -- The cleaning of all residential blocks and the Lodge -- Window cleaning twice per annum -- Carpet / soft furnishing shampooing as required -- The cleaning of all computers -- Special event cleaning for lettings / parents evenings as required ~ approximately 10 days per annum -- Internal and external litter picking to be completed by on site manager / supervisor at peak times within the College, to ensure that all areas remain free of litter -- External Multi Use Games Area ~ sweep and wash with neutral detergent, 2 x per annum -- All periodic duties Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hereward_college_cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 28.10.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-49aecc07-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5dc2b7dc-35b5-45b9-a2cc-5e16c59a0107
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£478,277 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 May 20178 years ago
Submission Deadline
28 Oct 2016Expired
Future Notice Date
Not specified
Award Date
17 Jan 20179 years ago
Contract Period
1 Mar 2017 - 29 Feb 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV4 9SW
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
Westwood
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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