Planning

Provision of service for the Digitisation of historic census statistical publications

OFFICE FOR NATIONAL STATISTICS

This public procurement record has 1 release in its history.

Planning

01 Aug 2024 at 16:09

Market Engagement Notice
Summary of the contracting process

The Office for National Statistics (ONS) is planning to procure a service for the digitisation of historic census statistical publications, focusing on other services (CPV code 98390000). This project aims to digitise data from the 1921, 1931, 1951, and 1961 Censuses to improve accessibility and facilitate further analysis. The procurement process is currently in the planning stage, with an engagement end date set for 29th August 2024. The contract will need a supplier with the capability to handle a significant volume of data extraction and adhere to high-quality assurance standards. The intended delivery address for the service is within the United Kingdom, and Clare Jones serves as the primary contact at ONS.

This tender represents a valuable opportunity for businesses specialising in data digitisation and structured data conversion, particularly those equipped with automated systems for data extraction, error correction, and quality assurance. The procurement method involves a competitive process aimed at finding a single supplier. Suitable contenders could include SMEs and VCSEs with existing capabilities in managing extensive historical data and complex hierarchical data models. Businesses that can provide sophisticated solutions for converting data into .csv format for API use and ensuring rigorous quality control will be well-positioned to compete for this contract. To participate, interested parties should email their service outline to Clare Jones at the provided contact details, referencing CS-25-060.

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Notice Information

Notice Title

Provision of service for the Digitisation of historic census statistical publications

Notice Description

ONS currently has a contract with a commercial provider for the provision of digitising statistics from the 1921, 1931, 1951 and 1961 Census published county and topic reports to improve accessibility and thereby make better use of the data. This procurement intends to fulfil requirements with a single supplier that will enable the authority to provide access to all users of population statistics and enable further analysis to aid understanding of social change at national and a range of lower level geographies. The proposal is for the expected delivery of digitized data for two censuses per year for two years - Year 1 1921 and 1931, Year 2 1951 and 1961 ONS is seeking to establish a contract with an organisation that can provide a service to digitize the statistics and convert to structured data that can be exported and subsequently hosted on the Nomis system. Because of time constraints (two censuses per year) and the volume of data extraction that involves, the requirements are that the procured service must include, at a minimum: * An already existing automated system or tool for extraction of the data from the images taken from the census volumes which is capable of performing the following:- o Identification of errors created in the original publications. o Error correction and quality assurance to validate extracted data prior to delivery. o Creation of a system to assign missing values. o The ability to handle both 'fixed' (standard rows and columns) and 'complex' (variable row counts and multi-dimensional combinations) tables and supplementary information pages such as classifications and commentary. o Production of a data model to extract information from complex historical census geography hierarchy that varies between censuses to allow for time-series analysis o Supply structured data in .csv format to facilitate potential use with an API. Additionally, data extraction, presentation and delivery methods must be well-defined and of high quality with an enhanced level of quality assurance to meet our statistical requirement. How to register Please email clare.jones@ons.gov.uk with an outline of your services. Please use the reference CS-25-060 on the email. We will be scheduling follow-up one-to-one sessions to discuss your responses to the above questions once the notice has expired.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4a3098e3-8b0d-4aaa-84c8-6fe2a676c53c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ca3873bc-a279-40cb-91c5-a2177eba89be
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98390000 - Other services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20241 years ago
Submission Deadline
Not specified
Future Notice Date
29 Aug 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFFICE FOR NATIONAL STATISTICS
Contact Name
Clare Jones
Contact Email
clare.jones@ons.gov.uk
Contact Phone
01633651633

Buyer Location

Locality
NEWPORT
Postcode
NP10 8XG
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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