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DPS for Design, Print and Related Services

Southampton City Council

This public procurement record has 3 releases in its history.

AwardUpdate

17 Aug 2026 at 15:22

Award Notice
AwardUpdate

23 Dec 2025 at 09:23

Award Notice
Award

03 Jun 2024 at 11:25

Award Notice
Summary of the contracting process

Southampton City Council procured design, printing, mailing and related communication services for delivery across the South East of England. The requirement covers printing and associated services, including the design and production work needed for council communications and printed materials. It is classified under CPV 79800000 and falls within the services category. The procurement uses a dynamic purchasing system (DPS) for these requirements, allowing the council to use specialist suppliers for relevant assignments. The awarded supplier group includes print firms, mailing providers, design and communications businesses, secure-document specialists and digital solutions providers. This is relevant to companies offering commercial or public-sector print production, graphic design, direct mail, fulfilment, secure printing or related communication services.

The procurement is complete and was awarded on 16 December 2022. It used a selective procedure as a call-off from a framework agreement, with submissions due by 16 December 2022 at 12:00. The overall awarded value was £139,991.83. The contract period for the award runs from 17 December 2022 to 16 November 2026. Nineteen suppliers were appointed: Artisan Print Solutions (£6,534.97), BigStuff Ltd (£4,140), CAN Digital Solutions (£7,500), Collector Set Printers Ltd (£1,677.44), Corporate Mailing Solutions Limited (£41,424), CLOC Ltd (£60), Elle Media Group (£3,700), Face Communications 2007 Ltd (£2,985), Financial Data Management Ltd (£335.42), Hampshire Press and Trojan Mailing Ltd (£23,747), Holmdale Print Ltd (£47), Impress Print Services Ltd (£1,829), Integrity Print LTD TA Parking And Secure Documents (£37,992), J W Ruddock & Sons Ltd (£686), Optichrome Ltd (£2,105), Premier Print & Promotions Limited (£916), PrintLoft (£202), Visual Print and Design Limited (£4,061), and Washington Direct Mail Ltd (£50). SMEs were considered suitable participants.

This award demonstrates demand from Southampton City Council for a broad supplier base covering design, print production, mailing, fulfilment, digital communication and secure-document services. The appointed businesses were predominantly small and medium-sized enterprises, showing that the requirement can be delivered by specialist firms as well as larger integrated providers. A credible competitor for a future requirement would need dependable production capacity, consistent quality control and the ability to manage council communications from artwork or data preparation through printing and delivery. Relevant experience in direct mail, variable data, secure or sensitive documents, promotional materials and public-sector service levels would strengthen a bid. Businesses may also need to coordinate subcontractors or complementary services, respond efficiently to call-off requirements and demonstrate reliable delivery across the South East.

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Notice Information

Notice Title

DPS for Design, Print and Related Services

Notice Description

DPS for Design, Print and Related Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4b84b1f9-4f7e-4bb5-872d-f91ac1116d93
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4ae2aa15-66e5-4234-b45e-b66e33438bf2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£139,991 £100K-£500K
Lots Value
Not specified
Awards Value
£139,991 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
16 Dec 2022Expired
Future Notice Date
Not specified
Award Date
16 Dec 20223 years ago
Contract Period
17 Dec 2022 - 16 Nov 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southampton City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
19
Supplier Names

Artisan Print Solutions

BigStuff Ltd

CAN Digital Solutions

Collector Set Printers Ltd

Corporate Mailing Solutions Limited

CLOC Ltd

Elle Media Group

Face Communications 2007 Ltd

Financial Data Management Ltd

Hampshire Press and Trojan Mailing Ltd

Holmdale Print Ltd

Impress Print Services Ltd

Integrity Print Limited

J W Ruddock & Sons Ltd

Optichrome Ltd

Premier Print & Promotions Limited

PrintLoft (Broadway Publishing Ltd)

Visual Print and Design

Washington Direct Mail Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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