Tender

Door locks, and 'key' management system

THE UNIVERSITY OF CHICHESTER

This public procurement record has 1 release in its history.

Tender

27 Jun 2024 at 08:09

Tender Notice
Summary of the contracting process

The University of Chichester is seeking a partner for a tender titled "Door locks, and 'key' management system" in the services category. The procurement involves converging door lock solutions to integrated solutions across 110 buildings in Chichester, England. The tender is currently at the planning stage with a closing date of 31st July 2024 and a contract period starting on 30th August 2024 and ending on 29th August 2029.

This tender by The University of Chichester offers opportunities for businesses interested in providing door lock and key management solutions. Companies specializing in electronic security locks and door lock systems are well-suited to compete. Small and medium-sized enterprises are encouraged to participate in this open procedure tender, presenting a chance to contribute innovative solutions towards a long-term partnership with the University.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Door locks, and 'key' management system

Notice Description

The University of Chichester is seeking to establish a partner to work with us to converge our current door lock solutions to integrated (lock) solutions with a long life span, with relevant, convenient and easy to use, standards based methods for current and future generations for staff, students, customers and visitors. This means that we are interested to consider flexible, multiple-token solutions including operation through mobile phones and biometrics. Ideally this would be with minimised, low maintenance devices and controllers and minimal cabling to infrastructure to each door. The University is a forward looking institution with a rich history that goes back to the 1839. There are around 110 buildings in total, some of which are interconnected or in clusters. Of these, some are modern, but there are also buildings whose construction pre-dates the University. Most buildings are located on the University's two campuses, with off campus student residences Stocksbridge (+405 rooms) and Fishbourne (+134 rooms). These buildings are variously used for teaching, student accommodation and administering the University, but also for public access and bookable facilities (sports halls etc) and hosts conferencing, sports, and other events. Premises are secured with a range of facilities, from hard (physical key) locks, but also (and increasingly) e-locks. These have developed over time, and with different solutions, across locks that enable internal and external facing doors, powered doors, and facilities such as parking barriers. Over time, we aim to bring together the governance and allocation of soft 'keys' (tokens/credentials), with ease of allocation, integrity, and of course rapidity and automation for terminating access, in a robust, easy to use and coherent (single) management system. Updating the student room's doors is our first priority, and we anticipate transitioning over locks and management. Usability, future-reproofing, security, any-time any-place and ease of use for operating the management system are key factors. Our general design principles are around, simplification, standardising, low maintenance, security, and supportability and are very much reflective of sustainability in all supply, materials, operation, and longevity. Full details of our requirements are available in the tender documents. There is no need to notify the University with your 'Expression of Interest' as all tender documents, Questions and Answers are open to all bidders. But please do send your completed submission, including contact details in Section 1, and responses to sections 2 AND 3, to the University by the closing date of 31st July 2024 at 12:00 (Noon), to tenders@chi.ac.uk. Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4c0cbb50-6565-4c88-8bb7-fd97c4c0e6b7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f3db3c88-37f4-429d-a806-0c07bb217942
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44521110 - Door locks

44521120 - Electronic security lock

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
31 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Aug 2024 - 29 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Contact Name
Not specified
Contact Email
tenders@chi.ac.uk
Contact Phone
01243 816000

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4c0cbb50-6565-4c88-8bb7-fd97c4c0e6b7-2024-06-27T09:09:14+01:00",
    "date": "2024-06-27T09:09:14+01:00",
    "ocid": "ocds-b5fd17-4c0cbb50-6565-4c88-8bb7-fd97c4c0e6b7",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TND-0001099",
        "title": "Door locks, and 'key' management system",
        "description": "The University of Chichester is seeking to establish a partner to work with us to converge our current door lock solutions to integrated (lock) solutions with a long life span, with relevant, convenient and easy to use, standards based methods for current and future generations for staff, students, customers and visitors. This means that we are interested to consider flexible, multiple-token solutions including operation through mobile phones and biometrics. Ideally this would be with minimised, low maintenance devices and controllers and minimal cabling to infrastructure to each door. The University is a forward looking institution with a rich history that goes back to the 1839. There are around 110 buildings in total, some of which are interconnected or in clusters. Of these, some are modern, but there are also buildings whose construction pre-dates the University. Most buildings are located on the University's two campuses, with off campus student residences Stocksbridge (+405 rooms) and Fishbourne (+134 rooms). These buildings are variously used for teaching, student accommodation and administering the University, but also for public access and bookable facilities (sports halls etc) and hosts conferencing, sports, and other events. Premises are secured with a range of facilities, from hard (physical key) locks, but also (and increasingly) e-locks. These have developed over time, and with different solutions, across locks that enable internal and external facing doors, powered doors, and facilities such as parking barriers. Over time, we aim to bring together the governance and allocation of soft 'keys' (tokens/credentials), with ease of allocation, integrity, and of course rapidity and automation for terminating access, in a robust, easy to use and coherent (single) management system. Updating the student room's doors is our first priority, and we anticipate transitioning over locks and management. Usability, future-reproofing, security, any-time any-place and ease of use for operating the management system are key factors. Our general design principles are around, simplification, standardising, low maintenance, security, and supportability and are very much reflective of sustainability in all supply, materials, operation, and longevity. Full details of our requirements are available in the tender documents. There is no need to notify the University with your 'Expression of Interest' as all tender documents, Questions and Answers are open to all bidders. But please do send your completed submission, including contact details in Section 1, and responses to sections 2 AND 3, to the University by the closing date of 31st July 2024 at 12:00 (Noon), to tenders@chi.ac.uk. Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.",
        "datePublished": "2024-06-27T09:09:14+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "44521110",
            "description": "Door locks"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "44521120",
                "description": "Electronic security lock"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "PO19 6PE"
                    }
                ]
            }
        ],
        "value": {
            "amount": 0.01,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-07-31T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-08-30T00:00:00+01:00",
            "endDate": "2029-08-29T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f3db3c88-37f4-429d-a806-0c07bb217942",
                "datePublished": "2024-06-27T09:09:14+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "This document describes the requirement and provides a standard format for responses. All details for contacting the university and for submission are contained within this document. The document and any subsequently published Q&A will be available at https://help.chi.ac.uk/tenders",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a05ac5d8-f061-4843-b1bf-0bddbd0ba751",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "All details for contacting the University and for submission are contained within the document tender document available at this URL. The document and any subsequent questions and answers will be published at this URL.",
                "url": "https://help.chi.ac.uk/tenders"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7rzZ2TZT",
            "name": "THE UNIVERSITY OF CHICHESTER",
            "identifier": {
                "legalName": "THE UNIVERSITY OF CHICHESTER",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/7rzZ2TZT"
            },
            "address": {
                "streetAddress": "Bishop Otter Campus,College Lane",
                "locality": "CHICHESTER",
                "postalCode": "PO196PE",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "tenders@chi.ac.uk",
                "telephone": "01243 816000"
            },
            "details": {
                "url": "http://help.chi.ac.uk/tenders"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7rzZ2TZT",
        "name": "THE UNIVERSITY OF CHICHESTER"
    }
}