Award

Food Vouchers for Vulnerable Families

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

17 Dec 2020 at 16:21

Award Notice
Summary of the contracting process

Leicestershire County Council is conducting a procurement process for the title "Food Vouchers for Vulnerable Families" in the social services industry category. This contract, valued at £659,000, aims to provide food vouchers and distribution systems for pupils eligible for free school meals and other vulnerable families, necessitated by the urgency created by the COVID-19 pandemic. The tender period ended on 6th December 2020, with the contract commencing on 8th December 2020 and running until 19th February 2021. The procurement method used was a negotiated process without a call for competition due to extreme urgency.

This tender presents an excellent opportunity for businesses in the social services sector, particularly those specialising in food supply and distribution services. Small and medium-sized enterprises (SMEs) that can quickly deliver services in line with the requirements will find this an advantageous avenue for growth. With the focus on supporting vulnerable families, companies that have experience in community support and emergency response will be especially well-suited to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Food Vouchers for Vulnerable Families

Notice Description

The purchase of food vouchers, and the system to distribute the vouchers, for pupils eligible for free school meals over school holidays and other vulnerable families up to the end of the February half term 2021. Leicestershire County Council has been awarded funds from the Governments Covid Winter Grant which must be awarded to families with children for food, energy and utilities and can also be used to support other vulnerable families. This notice relates to the award of a contract without prior publication of a call for competition in the Official Journal of the European Union for the reasons of extreme urgency brought about by events unforeseeable for the contracting authority. Explanation: In line with PPN 01/20 which sets out that, in responding to COVID-19, contracting authorities may enter into a contract without competing or advertising the requirement so long as they are able to demonstrate the following tests have all been met: 1. There are genuine reasons for extreme urgency; The Council received confirmation of the Governments Covid Winter Support Grant on 10th November 2020. In order to have system in place to distribute food vouchers to cover the Christmas holiday period the Council needed to place an order with an appropriate company by 8th December 2020 2. The events that have led to the need for extreme urgency were unforeseeable; It is only in the months leading up to winter 2020 that there have been increasing concerns raised about the provision of food over school holidays for those pupils who are eligible for free school meals particularly in view of the financial difficulties faced by many as a result of the COVID-19 pandemic. 3. It is impossible to comply with the usual timescales in the Public Contract Regulations; From the confirmation of the funding to the date by which a voucher system needed to be in place for the Christmas holidays there was no time to run a procurement process in compliance with the timescales set out in the Public Contract Regulations. 4. The situation is not attributable to the contracting authority. Confirmation of the Governments Covid Winter Support Grant was received by the contracting authority on 10th November 2020.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4db10ce5-9764-4ba3-93b7-15f5d1bfe29c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aaa799a2-e19d-43d9-bf95-8fb348867ace
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without a call for competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£659,000 £500K-£1M
Lots Value
Not specified
Awards Value
£659,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20205 years ago
Submission Deadline
6 Dec 2020Expired
Future Notice Date
Not specified
Award Date
7 Dec 20205 years ago
Contract Period
8 Dec 2020 - 19 Feb 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

EDENRED (UK GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4db10ce5-9764-4ba3-93b7-15f5d1bfe29c-2020-12-17T16:21:43Z",
    "date": "2020-12-17T16:21:43Z",
    "ocid": "ocds-b5fd17-4db10ce5-9764-4ba3-93b7-15f5d1bfe29c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "LEICSCC001-DN515355-75422820",
        "title": "Food Vouchers for Vulnerable Families",
        "description": "The purchase of food vouchers, and the system to distribute the vouchers, for pupils eligible for free school meals over school holidays and other vulnerable families up to the end of the February half term 2021. Leicestershire County Council has been awarded funds from the Governments Covid Winter Grant which must be awarded to families with children for food, energy and utilities and can also be used to support other vulnerable families. This notice relates to the award of a contract without prior publication of a call for competition in the Official Journal of the European Union for the reasons of extreme urgency brought about by events unforeseeable for the contracting authority. Explanation: In line with PPN 01/20 which sets out that, in responding to COVID-19, contracting authorities may enter into a contract without competing or advertising the requirement so long as they are able to demonstrate the following tests have all been met: 1. There are genuine reasons for extreme urgency; The Council received confirmation of the Governments Covid Winter Support Grant on 10th November 2020. In order to have system in place to distribute food vouchers to cover the Christmas holiday period the Council needed to place an order with an appropriate company by 8th December 2020 2. The events that have led to the need for extreme urgency were unforeseeable; It is only in the months leading up to winter 2020 that there have been increasing concerns raised about the provision of food over school holidays for those pupils who are eligible for free school meals particularly in view of the financial difficulties faced by many as a result of the COVID-19 pandemic. 3. It is impossible to comply with the usual timescales in the Public Contract Regulations; From the confirmation of the funding to the date by which a voucher system needed to be in place for the Christmas holidays there was no time to run a procurement process in compliance with the timescales set out in the Public Contract Regulations. 4. The situation is not attributable to the contracting authority. Confirmation of the Governments Covid Winter Support Grant was received by the contracting authority on 10th November 2020.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98000000",
            "description": "Other community, social and personal services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 659000,
            "currency": "GBP"
        },
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without a call for competition",
        "tenderPeriod": {
            "endDate": "2020-12-06T23:59:00Z"
        },
        "contractPeriod": {
            "startDate": "2020-12-08T00:00:00Z",
            "endDate": "2021-02-19T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-49194",
            "name": "Leicestershire County Council",
            "identifier": {
                "legalName": "Leicestershire County Council"
            },
            "address": {
                "streetAddress": "County Hall, Leicester Road Glenfield",
                "locality": "Leicester",
                "postalCode": "LE3 8RA",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Caroline Dickens",
                "email": "caroline.dickens@leics.gov.uk"
            },
            "details": {
                "url": "https://www.eastmidstenders.org/index.html"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-158521",
            "name": "Edenred (UK Group) Limited",
            "identifier": {
                "legalName": "Edenred (UK Group) Limited"
            },
            "address": {
                "streetAddress": "50 Vauxhall Bridge Road London UNITED KINGDOM SW1V 2RS"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-49194",
        "name": "Leicestershire County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-4db10ce5-9764-4ba3-93b7-15f5d1bfe29c-1",
            "status": "active",
            "date": "2020-12-07T00:00:00Z",
            "datePublished": "2020-12-17T16:21:43Z",
            "value": {
                "amount": 659000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-158521",
                    "name": "Edenred (UK Group) Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2020-12-08T00:00:00Z",
                "endDate": "2021-02-19T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/aaa799a2-e19d-43d9-bf95-8fb348867ace",
                    "datePublished": "2020-12-17T16:21:43Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}