Award

Advice on expenses management systems

OFFICE OF RAIL AND ROAD

This public procurement record has 2 releases in its history.

Award

15 Feb 2018 at 13:58

Award Notice
Tender

20 Dec 2017 at 07:34

Tender Notice
Summary of the contracting process

The Office of Rail and Road (ORR) has recently completed a procurement process, titled "Advice on expenses management systems", under the industry category of Business and management consultancy and related services. The tender, ID: ORR/CT/17-71, was initiated to engage a consultant for reviewing and improving the current expenses management system, aiming to transition from a paper-based system to an electronic one. The tender period occurred until 15 January 2018, and the associated contract was effective from 29 January 2018 until 28 February 2018, with a total value of £10,500. The procurement was conducted using an open method, which is applicable for contracts below threshold limits.

This tender presents a significant opportunity for growth, particularly for SMEs specialising in management consultancy and IT solutions for expense management systems. Businesses that focus on automation, user-friendly solutions, and streamlining financial processes will find themselves well-suited to compete for similar future contracts. The work involves providing innovative solutions that can increase efficiency and reduce the administrative burden for organisations, as seen in the ORR's goal for a more automated and user-friendly expense management system.

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Notice Information

Notice Title

Advice on expenses management systems

Notice Description

ORR is looking to engage a consultant to undertake a review of our current expenses system and provide costed options for an a replacement. Background: we wish to replace the current paper-based expenses management system with a new electronic system, which will streamline processes and reduce the risk of error. The ORR finance team processes around 1,400 claims a year for 250 individuals, with a value of around PS250,000, coded to 28 accounts. All claims are paid in sterling. We are looking to automate the process as much as possible, making it more user-friendly for all staff, and less labour-intensive for the finance team. Additional information: Prospective bidders should note the submission dates/times for uploading clarification questions and proposals that have been set out in the ITT. Prospective bidders must not attempt to contact any member of ORR in relation to this project directly other than the names contact for this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4f7870fe-a528-4e39-b133-bb8215652e0c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36464fa8-0c1d-41d4-a4d5-891fc1c00ac8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
£10,500 Under £100K
Lots Value
Not specified
Awards Value
£10,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Feb 20188 years ago
Submission Deadline
15 Jan 2018Expired
Future Notice Date
Not specified
Award Date
25 Jan 20188 years ago
Contract Period
29 Jan 2018 - 28 Feb 2018 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFFICE OF RAIL AND ROAD
Contact Name
peter gamble
Contact Email
peter.gamble@orr.gsi.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDSON
Postcode
WC2B 4AN
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

DIGITAL ISLANDS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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