Award

T632 Travel Management

UNIVERSITY OF ESSEX

This public procurement record has 3 releases in its history.

Award

20 Dec 2018 at 15:04

Award Notice
TenderAmendment

14 Jun 2018 at 09:20

Tender Notice
Tender

13 Jun 2018 at 15:31

Tender Notice
Summary of the contracting process

The University of Essex is seeking to establish a framework agreement for travel management services through a selective procurement method. This process, titled "T632 Travel Management," encompasses a variety of core and optional services, such as hotel accommodations, domestic and international air travel, airport transfers, and more. The tender period concluded on 13th July 2018, and the contract period spans from 27th August 2018 to 27th August 2021. Suppliers interested in this opportunity were required to hold relevant accreditations and submit their proposals electronically via a designated online platform.

This tender presents significant opportunities for businesses engaged in travel services, including those specialising in travel management, accommodations, and transport logistics. Companies offering comprehensive travel solutions that align with the outlined services—such as online booking tools, group travel arrangements, and family travel management—would be well-positioned to compete. The overall framework agreement has an estimated total value ranging from £1 to £15,000,000, providing a substantial market entry point for capable providers in the travel industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

T632 Travel Management

Notice Description

The framework agreement will cover the full range of services and will be delivered via an online booking tool and an offline booking service provided by the successful bidders. The suppliers need to provide a One Stop Shop to enable all associates of the Authority to book and pay for including but not limited to: Core Services: 1) Hotel accommodation; Accommodation: Global Hotels, apartments - variety of options, hotels for training and meetings 2) Air: UK Domestic, International and Low cost airlines including add-on's (increase luggage, priority boarding etc) 3) Air: International Domestic flights i.e. Beijing to Shanghai including budget airlines outside of Europe 4) Airport transfers 5) Ferry, boat travel 6) Rail: UK & International (eg Japanese bullet train) + Eurostar 7) Rail: All UK undergrounds. 8) Group travel including student field trips Optional Services: 9) Ability to book travel for accompanying family members separate to business travel and charge separately 10) Business class travel for Air and 1st Class Rail 11) UK Airport coaches and airport parking 12) UK taxis and coaches 13) Overseas car hire 14) International transport:, Taxis coaches, This should intelligently and proportionally enact the Authority's travel and accommodation policies. The suppliers must hold accreditation with ATOC, ABTA, IATA, ATOL. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login can be obtained from the abovementioned address Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-50272298-2d46-472a-abe4-ff9f17eb3ba7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/16f55396-2f70-4420-bfa8-1ff7940379a3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63515000 - Travel services

63516000 - Travel management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20187 years ago
Submission Deadline
13 Jul 2018Expired
Future Notice Date
Not specified
Award Date
5 Nov 20187 years ago
Contract Period
26 Nov 2018 - 25 Nov 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ESSEX
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO4 3SQ
Post Town
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Wivenhoe
Westminster Constituency
Harwich and North Essex

Supplier Information

Number of Suppliers
2
Supplier Names

DIVERSITY TRAVEL

KEY TRAVEL

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-50272298-2d46-472a-abe4-ff9f17eb3ba7-2018-12-20T15:04:32Z",
    "date": "2018-12-20T15:04:32Z",
    "ocid": "ocds-b5fd17-50272298-2d46-472a-abe4-ff9f17eb3ba7",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "T632",
        "title": "T632 Travel Management",
        "description": "The framework agreement will cover the full range of services and will be delivered via an online booking tool and an offline booking service provided by the successful bidders. The suppliers need to provide a One Stop Shop to enable all associates of the Authority to book and pay for including but not limited to: Core Services: 1) Hotel accommodation; Accommodation: Global Hotels, apartments - variety of options, hotels for training and meetings 2) Air: UK Domestic, International and Low cost airlines including add-on's (increase luggage, priority boarding etc) 3) Air: International Domestic flights i.e. Beijing to Shanghai including budget airlines outside of Europe 4) Airport transfers 5) Ferry, boat travel 6) Rail: UK & International (eg Japanese bullet train) + Eurostar 7) Rail: All UK undergrounds. 8) Group travel including student field trips Optional Services: 9) Ability to book travel for accompanying family members separate to business travel and charge separately 10) Business class travel for Air and 1st Class Rail 11) UK Airport coaches and airport parking 12) UK taxis and coaches 13) Overseas car hire 14) International transport:, Taxis coaches, This should intelligently and proportionally enact the Authority's travel and accommodation policies. The suppliers must hold accreditation with ATOC, ABTA, IATA, ATOL. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login can be obtained from the abovementioned address Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login",
        "datePublished": "2018-06-13T16:31:52+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63515000",
            "description": "Travel services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "63516000",
                "description": "Travel management services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CO4 3SQ"
                    },
                    {
                        "postalCode": "CO4 3SQ"
                    },
                    {
                        "postalCode": "CO4 3SQ"
                    }
                ]
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2018-07-13T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2018-08-27T00:00:00+01:00",
            "endDate": "2021-08-27T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/82ea9bdf-3fa3-4e20-8cc3-e45bf71ffb65",
                "datePublished": "2018-06-14T10:20:47+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Proactis Login",
                "url": "https://supplierlive.proactisp2p.com/ Account/Login"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Proactis Login",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7FXWaRZ8",
            "name": "UNIVERSITY OF ESSEX",
            "identifier": {
                "legalName": "UNIVERSITY OF ESSEX",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/7FXWaRZ8"
            },
            "address": {
                "streetAddress": "Wivenhoe Park",
                "locality": "COLCHESTER",
                "postalCode": "CO43SQ",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procure@essex.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-05993481",
            "name": "DIVERSITY TRAVEL LIMITED",
            "identifier": {
                "legalName": "DIVERSITY TRAVEL LIMITED",
                "scheme": "GB-COH",
                "id": "05993481"
            },
            "address": {
                "streetAddress": "9-10 Staple Inn London WC1V 7QH GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-COH-01524302",
            "name": "KEY TRAVEL LIMITED",
            "identifier": {
                "legalName": "KEY TRAVEL LIMITED",
                "scheme": "GB-COH",
                "id": "01524302"
            },
            "address": {
                "streetAddress": "1St Floor WC1X 9JF GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7FXWaRZ8",
        "name": "UNIVERSITY OF ESSEX"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-50272298-2d46-472a-abe4-ff9f17eb3ba7-1",
            "status": "active",
            "date": "2018-11-05T00:00:00Z",
            "datePublished": "2018-12-20T15:04:32Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-05993481",
                    "name": "DIVERSITY TRAVEL LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-11-26T00:00:00Z",
                "endDate": "2021-11-25T23:59:59Z"
            },
            "description": "The framework agreement total value is a range between: PS1 to PS15,000,000.",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/16f55396-2f70-4420-bfa8-1ff7940379a3",
                    "datePublished": "2018-12-20T15:04:32Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Proactis Login",
                    "url": "https://supplierlive.proactisp2p.com/Account/Login"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-50272298-2d46-472a-abe4-ff9f17eb3ba7-2",
            "status": "active",
            "date": "2018-11-05T00:00:00Z",
            "datePublished": "2018-12-20T15:04:32Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01524302",
                    "name": "KEY TRAVEL LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-11-26T00:00:00Z",
                "endDate": "2021-11-25T23:59:59Z"
            },
            "description": "The framework agreement total value is a range between: PS1 to PS15,000,000.",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/16f55396-2f70-4420-bfa8-1ff7940379a3",
                    "datePublished": "2018-12-20T15:04:32Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Proactis Login",
                    "url": "https://supplierlive.proactisp2p.com/Account/Login"
                }
            ]
        }
    ]
}